Gauteng: CONTRACT MANAGER posted by Farm Manager SA

• Degree or Diploma in Road Transport/Logistics/Warehousing/ Degree in Management with financial electives
• 5-7 years’ experience in a Logistics and Supply Chain management environment and Warehousing Distribution
• 5 Years PLUS for the most complex task (strategic planning focuses on the next year’s activities)
• Knowledge of Logistics and Supply Chain Management and Warehousing Management
• Experience in ad-hoc / open market logistics/Warehousing
• Knowledge of fuel management
• Knowledge of equipment maintenance management, Yellow Equipment, MHE, Vehicles
• Knowledge of general expense management / budgeting
• Management and communication skills
• Sound knowledge of policies and procedures in supply chain and logistics management
• Human resources management skills
• Knowledge of Company Disciplinary and Grievance procedures
• Knowledge of recruitment and disciplinary procedures
• Relevant written and verbal contracts / service level agreements
• National Bargaining Council Agreements (Road Freight)
• Presentations aligned to Contracted KPI’s and internal Targets
• Operations need to be managed 365/24/7

 
 
 
DUTIES & RESPONSIBILITIES        

• Effective management of operational processes and contracts/service
• Develop and maintain procedures which relate to day to day operational requirements.
• Ensure Operations clear production lines to receiving into the warehouse
• Working on the WMS (Warehouse Management System) & TMS (Transport Management System) (in-house) JDE experience an advantage
• Quality Control
• Inventory Management, with thorough understanding of FIFI (First in First Out)
• Ensure proper routing of deliveries and scheduling of vehicles to achieve delivery targets as per customer requirements.
• Vehicle/MHE downtime is monitored, controlled and kept to a minimum
• Vehicle, driver and cargo security
• Optimal usage of fuel
• No unnecessary route deviation & Planned returns to Plant
• Ensure adherence to procedures pertaining to
• Loading and offloading procedures (as per client requirements)
• Safety and security standards
• Optimal allocations of vehicles and staff
• Timeous vehicle inspection
• Identify, implement and maintain site/ depot specific requirements as per legislation, policy and customer requirements
• Tyre management system

EFFECTIVE CUSTOMER RELATIONSHIP MANAGEMENT

• Undertake effective client relationship management
• Weekly/Monthly KPI reporting presentations in Power BI
• Including client entertainment when necessary
• Audit the quality of service provided through personal interaction with the customer on an ongoing basis and timeous corrective action is taken when required
• Monitoring and measuring service levels to achieve Highest Standards of Excellence to the client

MANAGEMENT OF FINANCIAL AND ADMINISTRATION REQUIREMENTS

• Monitor and Manage costs
• Undertake accurate and timeous forecasting
• Screen all suppliers by comparing costs, quality products and BEE
• Authorize and submit cash book payments so that the costs are correctly allocated
• Report weekly on projects contract revenue, kilometres and profits
• Monitor and reconcile
• Daily kilometres travelled
• Monitoring fuel
• Report on performance of the contact on a monthly basis
• Manage and control all assets that are acquired and disposed of according to the relevant procedure and ensure accurate recording

 
MANAGEMENT OF SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Manage housekeeping, safety and quality by ensuring that all housekeeping audits are conducted regularly, and that corrective action is taken if required. This includes
• Condition of the vehicles & MHE
• Appearance of ALL staff in site specific PPE at ALL times
• Appearance of offices & Equipment
• Manage accidence and insurance
• Ensure accident report keeping system is maintained
• Safety and security orientation
• Implement and manage an effective SHEQ system addressing all safety risks
• Effective management of human resources

 
EFFECTIVE PERFORMANCE MANAGEMENT

• Develop performance standards
• Measure performance accordingly for each position
• Conduct Performance Reviews and evaluate performance on a regular basis
• Coach and provide feedback on possible areas that can be developed or rectified
• Correct performance when required and discuss problem areas and discuss possible actions that can be undertaken
• Ensure effective record keeping by maintaining personal files for all subordinates
• Develop a Workplace Skills Plan by assessing the development and training required by subordinates
• Undertake purposeful recruitment as per operational requirements in line with Recruitment Procedures
• Ensure that planned progress is made in terms of the Employment Equity Plan
• Monitor employees remuneration and benefits and compare the monthly staff costs with budgeted allocations
• Grievance
• Human resources report monthly