Gauteng: HR Administrator posted by Phakisa Holdings

HR Administrator

Reporting to: HR Manager
Seniority Level: Mid Career (4 – 6 yrs exp)
Type: Permanent

Duties and Responsibilities:
The HR Administrator is responsible for managing the complete employee lifecycle. This role serves as the primary point of contact for all HR-related matters and ensures compliance with employment laws and company policies while supporting both management and employees throughout their journey with the organisation.

KEY RESPONSIBILITIES

• Onboarding (0-30 days)
  • Prepare and distribute employment offers and contract
  • Facilitate new employee onboarding process including orientation sessions
  • Ensure completion of all required documentation
  • Coordinate IT setup, workspace preparation, and equipment allocation
• Employee Records and Data Management
  • Maintain accurate and confidential employee records in HRIS systems
  • Process employee changes including promotions, transfers, and salary adjustments
  • Ensure compliance with record retention policies and privacy regulations
  • Generate HR reports and analytics for management review
  • Manage employee database updates and system maintenance
  • Coordinate annual data audits and compliance reviews
• Performance Management Support
  • Coordinate performance review cycles and documentation
  • Assist managers with performance improvement plans
  • Maintain performance records and tracking systems
• Employee Relations and Support
  • Serve as first point of contact for employee questions and concerns
  • Investigate and resolve basic employee relations issues
  • Support workplace culture initiatives and employee engagement activities
• Compliance and Legal Requirements
  • Ensure adherence to employment laws
  • Maintain required compliance posters and documentation
  • Assist with employment compliance audits
  • Maintain awareness of changing regulations and requirements
• Training and Development Coordination
  • Maintain training records and certification tracking
  • Track training effectiveness and completion rates
• Offboarding and Separation Management
  • Process employee terminations and resignations
  • Conduct exit interviews and compile feedback reports
  • Coordinate final payroll processing and benefits termination
  • Manage return of company property and access revocation
  • Provide references and employment verification as needed
  • Maintain separation documentation and compliance records

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 1-3 years of HR experience, preferably in a generalist role
• Experience managing HR processes for 150-300 employees preferred

TECHNICAL SKILLS

• Proficiency in HRIS systems
• Advanced Microsoft Office Suite skills, particularly Excel (pivot tables, VLOOKUP, data analysis)
• Strong document management and record-keeping skills (digital and physical files)
• Data entry accuracy and database management skills
• Competence in generating HR reports and analytics (turnover, absenteeism, etc.)

CORE COMPETENCIES

• Strong understanding of employment law and HR best practices
• Excellent verbal and written communication skills
• High attention to detail and accuracy in record-keeping
• Ability to maintain strict confidentiality and handle sensitive information
• Strong organisational and time management skills
• Customer service orientation with internal and external stakeholders
• Problem-solving and analytical thinking abilities
• Ability to work independently and manage multiple priorities