Gauteng: Legal Risk and Compliance Admin Intern posted by Signa Opportunity

• Assist with legal advice and support within competency scope.
• Aid to ensure legal risk is identified and mitigated and escalate high-risk issues to management.
• Liaise with external legal counsel when necessary for advice, litigation, dispute resolution, or contract negotiation matters.
• Provide legal support assistance as and when required within competency scope.

Key performance areas

1. Contract Management

• Assist to maintain the contract control register for each entity, keeping it complete, accurate and up to date.
• Work with management ensuring that they are aware of obligations, deadlines, escalations, notice, renewal or termination dates and facilitate next steps required for termination or renewal of contracts.
• Assist in putting processes and structures in place to have effective contract control.
• Support with legal review of contracts.
• Assist in filling out and managing contract templates.
• Arrange and maintain the systematic filing and safe storage of all draft and executed, fully signed contracts, in both physical and electronic formats, in accordance with the companies’ Record and Document Management system policy and naming conventions.
• Coordinate the process for the valid execution of contracts.
• Support legal opinions limited to the review and interpretation of contractual provisions and applicable legislation.
• Assist in the preparation and drafting of legal agreements and legal correspondence.
• Assist with responding to queries or technicalities.
• Assist with any other legal and contract related 

2. Compliance, Company Secretarial & Reporting

• Aid statutory compliance for registrations and returns required by statutory or controlling bodies related to the entities.
• Assist with acquiring necessary inputs, documents and information required for registration, compliance and reporting.
• Aid company registrations through the CIPC, including name and detail changes.
• Support process director registrations and amendments with the relevant authorities.
• Facilitate payments for annual CIPC returns.
• Filing of Beneficial Ownership forms annually.
• Draft and maintain share registers and share certificates for the incorporated companies when required.
• Aid corporate resolutions and assist with obtaining requisite signatures.
• Support other CIPC or company statutory related tasks.
• Assist to register new practitioners with the BHF and manage practitioner verifications with both BHF and HPCSA.
• Aid BHF annual subscription payments.
• Address and resolve queries related to companies’ BHF practice numbers, BHF subscription fees, and ensuring compliance with BHF regulations.
• Support updating new and resigned practitioners.
• Aid PAIA annual reporting.
• Provide support to manage and mitigate compliance risk and ensure adherence to legislation, policies and procedures.
• Assist with developing and executing compliance reports/projects and monitoring such compliance with relevant data protection laws and/or company policies
• Provide compliance support as and when required.

3. FICA Responsibilities

• Oversee the collection of FICA information from practitioners, ensuring accurate and complete identity documents are obtained.
• Verify the authenticity and validity of all received FICA documentation through thorough checks and due diligence.
• Maintain and update FICA records, filing documents in an organized system and ensuring easy retrieval.
• Provide FICA documentation upon request, whether internally or to regulatory bodies.

4. Occupational Health and Safety Compliance monitoring

• Monitor OHS compliance, appointments, structure, training, inspections and remediation, audits and certification.
• Handle appointment documents and any other OHS compliance requirements.

5. POPIA compliance

• Ensure POPIA compliance.
• Monitor and assist with POPIA appointments.
• Attend to POPIA administration.

6. General Administration

• Any other compliance administration.
• Having documents certified.
• Arranging affidavits.
• Having affidavits commissioned.
• Ensuring that documents for all tasks are well managed in the One Drive Record and Document Management System folder structure.

7. Bank Administration

• Initiate and facilitate the opening of new corporate bank accounts exclusively with Standard Bank on behalf of the incorporated entities.
• Execute the closure of bank accounts upon formal instruction and in accordance with internal procedures.
• Process the linkage of companies’ Standard Bank accounts to the business online profile.
• Register, amend permissions for, and cancel operator IDs on the business online profile platform, as directed and in accordance with the internal authorisation protocols.
• Obtain requisite signatures from authorised signatories for the purpose of opening, maintaining and closing bank accounts.
• Collate, prepare, and submit FICA documentation to banking institutions to ensure compliance with applicable legal and regulatory obligations.
• Oversee the application process for new merchants’ accounts related to the companies upon instruction.
• Facilitate the termination of dormant or unused merchant accounts.
• Facilitate the opening of any new petty cash accounts and the issuance of petty cash card

Requirements

• South African unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric Certificate (with results).
• National Diploma/ Degree in Law or any related qualification 

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.