Job Description
About the Role
Our client is seeking an Office Administrator to serve as the central point of coordination for their executive office, located in Menlyn, Pretoria East. This role is essential for the seamless running of daily operations, providing high-level support to senior management and maintaining a professional, efficient office environment.
Key Responsibilities
- Managing complex executive calendars, scheduling meetings, and coordinating all local and international travel logistics, including visas and detailed itineraries.
- Drafting and formatting professional correspondence, reports, and presentations for the executive office while maintaining robust physical and digital filing systems.
- Overseeing daily office operations and managing vendor relationships for facilities, catering, and IT support to ensure a seamless work environment.
- Hosting visitors and stakeholders with professionalism and coordinating logistics for site visits, workshops, and boardroom functions.
- Handling essential office logistics, including petty cash management, courier services, and the procurement of office supplies and equipment.
- Serving as a professional liaison for internal and external stakeholders while maintaining strict confidentiality and discretion regarding sensitive business information.
- Supporting internal communication initiatives and coordinating small corporate events or internal projects as required.
Requirements
- Minimum of 3-5 years of proven experience in office administration or high-level executive support.
- Advanced proficiency in the MS Office Suite, specifically Outlook, Word, Excel, and PowerPoint.
- Exceptional written and verbal communication skills alongside strong interpersonal abilities.
- A demonstrated ability to manage multiple priorities with superior organisational and multitasking skills.
- The capacity to work independently, anticipate needs, and resolve issues proactively.
Qualifications
- Advanced degree in Business Administration, Human Resources, or a related field (minimum of 3 years experience).
Salary & Benefits
Negotiable based on experience and qualifications.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Office Automation Jobs in Gauteng
In Gauteng, South Africa, the office automation field is experiencing steady growth due to the increasing demand for digital transformation and process efficiency. Typically, this sector drives business operations forward by automating routine tasks, improving data management, and enhancing overall productivity. Generally, office automation roles are in high demand across various industries, making it an attractive career path for job seekers.
When it comes to salaries, it’s essential to note that salary ranges vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, a common salary range for office automation professionals in Gauteng is typically between R500 000 to R1 million per annum, with some senior roles potentially exceeding this amount. However, please be aware that actual salaries may differ significantly due to individual circumstances.
Common skills required for office automation roles include proficiency in Microsoft Office software, experience with document management systems, knowledge of cloud-based applications, programming languages such as Python or Java, and data analysis skills. Typically, candidates with a degree in information technology or a related field are well-suited for these roles. Additionally, strong analytical and problem-solving skills, attention to detail, and excellent communication abilities are often essential.
Office automation professionals can be found across various industries, including the financial services sector, technology industry, manufacturing sector, and public administration. These roles often involve working closely with colleagues to implement process improvements, ensure data accuracy, and maintain system integrity.
Career development opportunities abound for office automation professionals in Gauteng. Typically, job seekers can expect career progression through promotions to senior roles or specialising in a specific area of interest, such as cloud computing or cybersecurity. Many companies also offer training and development programs to equip employees with the latest skills and technologies. By acquiring new skills and staying up-to-date with industry trends, office automation professionals can enjoy a fulfilling and rewarding career in this dynamic field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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