| Date | 2024-12-31 |
|---|---|
| Job Title | Secretary To Chief Director Finance |
| Employer | Phaki Personnel More Information |
| Salary | 0 |
| Category | Sales Marketing |
| Location |
Gauteng / Gauteng |
Job Summary
Minimum Requirements
- An appropriate three (3) year qualification (ideally in Office Administration/Secretarial) coupled with 6 – 12 months office administration/secretarial experience or
- Grade 12 with two (2) years’ experience in the field of secretarial / office administration.
- Experience in writing memos and taking minutes.
- Knowledge of the MS Office package, with experience in word processing, Outlook, Power Point and Excel (Which may be assessed if need be.)
Responsibilities
Provide a clerical support service to the Chief Director:
- Liaise with travel agencies to make travel arrangements. Checks the arrangements when relevant documents are received;
- Arrange meetings and events for the Chief Director. Identifies venue, invites role players, organises refreshments and sets up schedules for meetings and events;
- Process the travel and subsistence claims for the unit;
- Process all invoices that emanate from activities of the work of the Chief Director;
- Record basic minutes for the meetings of the Chief Director where required;
- Draft routine correspondence and reports;
- Does filing of the documents for the Chief Director and the unit where required;
- Administer matters like leave forms, leave registers and telephone accounts;
- Handle the procurement of standard items like stationery and refreshments;
- Collect all relevant documents to enable the Chief Director to prepare for meeting
Provides a secretarial/receptionist support service to the Chief Director:
- Receive telephone calls and refers the calls to the correct role players if not meant for the Chief Director;
- Record appointments and events in the diary for the Chief Director;
- Type documents for Chief Director;
- Operate office equipment like fax machines and photocopiers;
Remains Up to date with regards to prescripts/policies and procedures applicable to his/her work terrain
-
- Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that application thereof is understood properly;
- Remain abreast with the procedures and processes that apply in the office of the Chief Director.
Secretary To Chief Director Finance position available in Gauteng, Gauteng. This job position was posted by Phaki Personnel. The job has been posted as a char8000 ad on 2024-12-31 at 01:00:19 in the Sales Marketing category
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