Gauteng: Trust Administrator posted by Signa Opportunity

About the Role

The Trust Administrator will lead and manage the full operational, administrative, financial, governance and stakeholder management functions of Signa Trust as a standalone entity, ensuring its sustainability, compliance, and impact. The Administrator is responsible for translating strategic objectives into daily operational results, driving growth and purpose: increasing access to tertiary education for Black female youth in South Africa, as per BBBEE and PBO requirements.

Key Responsibilities

• Maintain accurate, complete and compliant Trust records including resolutions, Trust Deed, Letters of Authority, and all regulatory submissions.
• Ensure adherence to PBO (Public Benefit Organisation) obligations, SARS Art 18A certificates, POPIA, UBO compliance, and BBBEE verification requirements.
• Manage all governance-related documentation including trustee IDs, affidavits, declarations and minutes of meetings.
• Schedule and coordinate board/trustee meetings, including financial reviews, student reports, and resolutions.
• Prepare and submit reports to relevant compliance and regulatory authorities, including auditors/Verification Agencies and SARS; as well as Trust’s investee entities/client as required.

• Manage end-to-end bursary processes: advertising, receiving applications, vetting, award coordination and contracting.
• Liaise with tertiary institutions, students and relevant third parties to secure proof of registration, results and related documents.
• Monitor student academic progress, generate quarterly reports and track pass/completion rates.
• Support bursary recipients with enrolment, accommodation, data, laptops, books and related needs.
• Maintain a dynamic student database with certified documents, contact info, budgets and funding allocations.
• Monitor student well-being and address/report any matters that may distract students from their programme, or affect academic performance.

• Work with outsourced accounting and audit partners to oversee financial controls and fund allocations.
• Collate and process invoices, payments, donor receipts and proof of payment (POP).
• Track and report on income streams (shares, SED, ESD, interest), expenses and bursary disbursements.
• Oversee annual audit preparations and maintain compliance with Section 18A tax requirements.
• Support budget planning, financial forecasting and reporting to trustees.

• Draft and submit proposals for SED/ESD donations and in-kind contributions.
• Maintain donor files with signed agreements, proof of payment and documentation for verification.
• Issue thank-you letters and Section 18A certificates and ensure timely reporting on impact and fund use.
• Nurture donor relationships, ensure alignment with BBBEE requirements and track donor engagement metrics.
• Liaise with shareholder companies for annual donations and support their BBBEE verification needs.
• Monitor government funding opportunities e.g. SETAs Discretionary Grants and ensure applications crafted and submitted professionally.

• Partner with Signa Shared Services (as a service provider) to run branded campaigns and manage online presence.
• Use digital platforms to attract and engage prospective donors (local and international).
• Research local and international donor agencies/organization whose focus aligns with SignaTrust’s objective
• Share impact stories, case studies and quarterly updates via newsletters and social media.
• Coordinate trust participation in relevant events and donor engagement campaigns.
• Ensure all external communication reflects the Trust’s mission, values and unique value proposition.

• Ensure secure document management systems are in place for both digital and physical records.
• Maintain contracts with service providers (legal, finance, audit, etc.) and ensure clear SLAs are in place.
• Maintain a calendar of renewals, compliance deadlines and reporting timelines.
• Ensure procurement/expenditure aligns with budget, with clear documentation and accountability.
• Manage junior YES placement(s) where applicable, overseeing their task allocation and growth.

Requirements

• South African unemployed youth aged between the ages of 18 and 34.
• Must not have participated in the YES Programme previously.
• Bachelor’s degree in Development Studies, Public Administration, Business Management or equivalent.
• Familiarity with BBBEE codes, Section 18A compliance and PBO regulations.
• Excellent organisational, reporting, and stakeholder engagement skills.
• High ethical standards and attention to detail.
• Strong communication and digital literacy skills and excellent with spreadsheets
• Experience managing donor expectations and reporting impact.
• Bookkeeping or finance admin knowledge beneficial
• Highly attentive to detail
• Highly engaging with some track record of caring for stakeholders
• Innovative and focused on continuous improvements
• Self-starter with a keen interest in education-aligned philanthropic initiatives
• Applicants must reside in surrounding areas.

Qualifications

None mentioned.