Date | 2024-09-01 |
---|---|
Job Title | Executive Assistant (To Start Immediately) |
Employer | Merand Corbett & Associates More Information |
Salary | 0 |
Category | Sales Marketing |
Location |
Western Cape / Gordons Bay |
Job Summary
Key
Responsibilities:
Calendar Management:
- Efficiently manage and organize executive calendars, scheduling meetings, appointments, and conferences.
- Coordinate and prioritize appointments, ensuring optimal time utilization and minimal conflicts.
- Proactively manage changes to schedules and communicate adjustments to relevant parties.
Meeting Coordination:
- Arrange and coordinate internal and external meetings, including logistics, invitations, agendas, and follow-up actions.
- Prepare meeting materials, presentations, and reports as needed.
- Record and distribute meeting minutes and action items, ensuring accountability and timely completion.
Communication and Correspondence:
- Screen and prioritize incoming communications, including emails, phone calls, and other correspondence.
- Draft, edit, and proofread various documents, including emails, memos, reports, and presentations.
- Maintain effective communication channels between executives and internal/external stakeholders.
Travel Arrangements:
- Coordinate travel arrangements, including booking flights, accommodations, transportation, and visas.
- Create detailed itineraries if required and provide necessary travel information to executives.
Confidentiality and Information Management:
- Handle sensitive and confidential information with discretion and professionalism.
- Maintain organized electronic and physical filing systems, ensuring easy retrieval of documents.
Relationship Building:
- Establish and maintain positive relationships with internal and external stakeholders, acting as a point of contact for executives.
Problem Solving:
- Anticipate and address potential scheduling conflicts, logistical challenges, and other issues to ensure seamless operations.
Other:
- Other reasonable assistant responsibilities
Qualifications and Experience:
- Relevant diploma / certificate/ degree
- 3-5 years of proven experience as an Executive Assistant.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks, work under pressure, and meet deadlines.
- Demonstrated discretion and professionalism when handling confidential information.
- Strong problem-solving skills and ability to think critically.
- Proactive attitude with a high level of initiative.
- Flexibility to adapt to changing priorities and responsibilities.
*Only shortlisted candidates will be contacted*
Executive Assistant (To Start Immediately) position available in Western Cape, Gordons Bay. This job position was posted by Merand Corbett & Associates. The job has been posted as a char8000 ad on 2024-09-01 at 01:00:33 in the Sales Marketing category
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