Job Description
About the Role
The Personal Assistant will provide direct executive support to the Owner while assisting across administration, finance, and operational functions. This integrated role combines traditional PA responsibilities with financial and systems support, requiring strong organisation, attention to detail, and the ability to work closely with multiple stakeholders within the business.
Key Responsibilities
- Provide full executive PA and secretarial support to the Owner
- Manage diaries, meetings, appointments, and correspondence
- Prepare documentation, reports, and presentations
- Coordinate communication across administration, finance, and operations
- Track action items and ensure follow-through across departments
- Assist with financial administration, including reviewing bank statements and basic reconciliations
- Monitor invoices and support accounts tracking processes
- Provide support to the Accounts function when required
- Maintain organized digital and manual filing systems
- Assist in improving administrative systems and processes
- Use digital tools and AI platforms to enhance efficiency and organisation
- Handle confidential information with discretion
- Liaise with service providers and stakeholders as required
- Support general office management duties
Requirements
- Proven experience as a Personal Assistant, Executive Assistant, or Office Manager
- Exposure to accounting or financial administration (bank statements, reconciliations, invoice tracking)
- Proficient in MS Office Suite
- Valid Drivers License
- Comfortable working with digital tools and AI systems to improve workflow
- Must reside within reasonable commuting distance of Hillcrest / Upper Highway
Qualifications
- Formal education/certifications not specified
Salary & Benefits
- R20 000 – R22 000 per month (slight flexibility for highly experienced candidates)
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in eThekwini
In eThekwini, the administrative and clerical sector is a common and essential part of many industries, typically providing support functions to various sectors such as government, finance, technology, and more. Generally, this field offers stable employment opportunities with a broad range of job openings available across various company sizes.
Typically, salaries for admin, clerical, or secretarial positions in eThekwini can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, entry-level positions usually fall within the R3 000 – R5 000 per month range, while more senior roles may command salaries between R6 000 – R15 000 per month or more, depending on qualifications and expertise. However, it’s essential to note that actual salaries can differ significantly due to various market and company-specific factors.
Common skills required for administrative, clerical, or secretarial positions in eThekwini include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), experience with calendar management and travel coordination, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Many employers also place a high value on IT skills, such as knowledge of database management or data entry systems.
The administrative sector is often employed in various industries, including financial services, technology, manufacturing, healthcare, and government sectors. In these fields, admins typically support teams with tasks ranging from customer service and record-keeping to project coordination and data analysis. Additionally, some roles may involve working with confidential information or handling sensitive documents, making discretion and professionalism essential.
For those interested in pursuing a career in administration, there are numerous opportunities for professional development and advancement. Common career progression paths include moving into supervisory or management roles, transitioning into related fields like human resources or accounting, or taking on specialized roles such as executive assistant or project coordinator. Throughout their careers, admins can expect to develop valuable skills and expertise that enable them to adapt to changing environments and advance in their chosen field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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