<p>Requirements:</p><ul><li>Matric</li><li>3 to 5 years receptionist experience</li><li>Well versed in two (2) languages (which includes English)</li><li>Computer literate (MS Office Excel, Word, PowerPoint, and Outlook)</li><li>Third language</li><li>Ability to communicate effectively with clients and candidates</li></ul><p>Duties:</p><ul><li>Responsible for the full Switchboard / Receptionist function</li><li>Answer switchboard in a timeous manner</li><li>Take accurate and detailed messages when required</li><li>Conduct credit checks by submitting requests to Head Office and follow up on results</li><li>Complete internal documentations, movements for new temps and submit to Head office</li><li>Taking detailed messages and immediately emailing the recipient</li><li>Assist applicants in completing application forms</li><li>Responsible for daily attendance register of staff as well as client visit reports for consultants/managers</li><li>Receiving calls, escalating, and screening calls</li><li>Receiving visitors and directing them to the relevant meeting/interview room</li><li>Making sure that interview rooms are presentable before and after use</li><li>Offering refreshments to senior candidates</li><li>Making copies and printing</li><li>Sending out professional internal and external emails</li><li>Updating the email distribution lists for each brand and cluster</li><li>Making sure the reception area and boardrooms are always presentable</li><li>Always invite a friendly, inviting, accommodating, and welcoming image Assist in all admin/ office functions</li><li>Capturing &amp; collating of payroll spreadsheets weekly</li><li>Filing of timesheets and documents</li><li>Checking of invoices</li><li>Loading of packs for new hires onto Contractor Zone</li><li>Reconciliation of PPE distributed</li><li>Typing of CVs Updating and loading of Assignee Annexures based on extension of assignments</li></ul><p> </p>

About the RoleWe are looking for a reliable, wellspoken Receptionist / Front Office Assistant to manage customer interactions, handle incoming calls, assist with parts enquiries, and support daily workshop administration. The ideal candidate has experience in an automotive environment and understands basic parts and workshop processes.Key ResponsibilitiesWelcome customers and assist with enquiries in a professional mannerAnswer and manage incoming calls, bookings, and messagesPrepare job cards and capture customer details accuratelyAssist with automotive parts enquiries, quotes, and availability checksCommunicate with mechanics and management regarding job progressMaintain reception area, filing, and general office organizationFollow up with clients regarding collections, updates, and quotationsProvide administrative support to workshop managementMinimum Requirements23 years experience as a receptionist or admin assistantAutomotive parts knowledge (LDV, HDV, trailers)Strong telephone and customerservice skillsComputer literacy: Email, Excel, Word, job card systemsAbility to multitask and work in a fastpaced workshop environmentGood communication skills (written and verbal)Professional, friendly, and wellorganisedPreferred SkillsExperience in a mechanical or automotive workshopAbility to assist with parts sourcing and supplier.

Main Duties and Responsibilities Front Desk and Reception Duties Welcome visitors, clients, suppliers and staff in a friendly and professional manner. Answer incoming calls and direct them to the correct person or department. Take messages clearly and ensure they are passed on promptly. Keep the reception area neat, clean and presentable at all times. Control the visitor sign-in process and ensure visitors are assisted correctly. Inform staff when their visitors arrive. Receiving VIP Guests Greet VIP guests professionally and make them feel welcome. Inform the relevant manager or host immediately when VIP guests arrive. Offer basic refreshments where required and arrange seating while guests wait. Ensure the reception and meeting areas are always suitable for VIP visits. Data Capturing and Administration Capture information accurately on company systems, registers, spreadsheets or other documents. Update records as required. Assist with filing, scanning, copying and general administrative support. Maintain proper records of deliveries, collections, expenses and stock issued. Welfare Stock and Stationery Procurement Monitor welfare stock and stationery levels for the specified branches. Prepare or submit purchase requests in line with company procedures. Order approved welfare stock and stationery from suppliers. Follow up on orders to ensure delivery is on time. Keep basic records of items ordered, received and distributed. Report low stock levels or supply problems to management. Managing Small Expense Accounts Handle approved small day-to-day office expenses responsibly. Keep accurate records of all money spent. Collect and file slips, invoices and proof of purchase. Reconcile small expense accounts when required. Report any errors or unusual expenses immediately. Parcels and Deliveries Receive incoming parcels, packages and documents. Record what was received and notify the correct person or department. Arrange or assist with the dispatch of parcels and documents. Keep dispatch and collection records up to date. Liaise with courier companies when needed. Boardroom Bookings and Meeting Support Manage boardroom bookings to avoid clashes. Keep the booking schedule updated. Prepare boardrooms before meetings where required. Ensure meeting rooms are tidy and ready for use. Report any issues with boardroom equipment, refreshments or cleanliness. General Office Support Assist with basic office coordination duties as requested. Help ensure smooth communication between reception and departments. Support office activities that fall within the receptionist function. Perform other reasonable duties related to reception and administration Minimum Requirements: Matric Minimum Read and Write in English Data capturing experience Personal Attributes: Confident and proactive approach- anticipates issues and requirements Attention to detail Good communication skills

Location Pretoria Requirements: Minimum of 2 years receptionist or front desk assistance experience within a medical environment Ability to manage patient flow, prioritize tasks, and work under pressure Professional verbal and written skills for patient interaction and answering inquiries Proficiency in computers, and multi-line phone systems National Senior Certificate Responsibilities: Greet visitors, verify patient identification and insurance information, and update each visit Manage, schedule, and confirm appointments, and, as discussed Answer and route phone calls, handle incoming/outgoing mail, and maintain office inventory, often using Microsoft Office Collect co-pays and outstanding balances, process payments, and assist with insurance claim inquiries Maintain a tidy reception and lobby area and ensure that required forms are available to patients How to apply:

Objective: The ideal candidate will be the first point of [contact details removed] and visitors, ensuring a welcoming and efficient office environment. Key Responsibilities Greet and assist visitors in a professional and friendly manner Answer and direct incoming calls and emails Manage reception area and maintain a tidy, presentable workspace Perform general administrative duties (filing, data capturing, scheduling, etc.) Manage incoming and outgoing correspondence Assist with office coordination and support to other departments Minimum Requirements Matric (Grade 12) 12 years experience in a receptionist or administrative role Strong verbal and written communication skills Professional appearance and manner Basic computer literacy (MS Office: Word, Excel, Outlook) Good organisational and multitasking abilities Key Competencies Friendly and approachable personality Strong attention to detail Reliable and punctual Customer service orientated Ability to work independently and as part of a team

Key Responsibilities: – Attend to reception area – Ensure that the reception area is neat and tidy in accordance with the corporate identity – Provide professional and friendly assistance to walk-in clients and telephonic enquiries – Administration support – Attend to customer enquiries – Involved in internal sales – Take initiative and demonstrate a strong sense of responsibility – Maintain accurate administrative records and provide strong administrative support Requirements – Grade 12 certificate – Minimum 2 years experience as a receptionist or in office administration – Strong administrative skills – Ability to work independently and take initiative – Must reside in or near Johannesburg / Boksburg area

Monitor the entrances at all times; Receiving of all visitors and deliveries; Management and maintenance of the reception area; Manage switchboard and answering of phones; Personnel management proficiency; Maintain good line of communication between staff and clients; Admin duties  Preferred qualifications/attributes/skills:     Grade 12 or equivalent qualification Relevant experience as a Receptionist/Front office clerk Sound communication skills (verbal and in writing) Bilingual (English and any other South African language) Good interpersonal and strong leadership skills Excellent client liaison and administration skills MS Office proficiency (excellent knowledge of Excel and Word) Must be punctual and presentable at all times Clean disciplinary, criminal record

Basic reception experience. Knowledge of internal sales processes. Basic IT skills, including assistance with renewing computer licences, setting up mailboxes, and resolving minor technical issues (very basic level). Graphic design experience, with the ability to design documents, advertisements, pamphlets, and social media content such as Facebook specials and updates. Familiarity with Canva and the ability to use it confidently.

Minimum Qualifications Grade 12 / Matric certificate. Certificate or Diploma in Hospitality, Tourism, or Office Administration is advantageous. Experience 12 years experience in reception, customer service, or hospitality. Experience using reservation or booking systems preferred. Knowledge Front office and reservation procedures. Customer service principles. Basic administrative and financial procedures. Knowledge of hospitality operations. Skills Excellent communication and interpersonal skills. Telephone etiquette and customer service skills. Computer literacy and reservation system knowledge. Organisational and multitasking abilities. Problem-solving skills and attention to detail. Personal Attributes Friendly and professional appearance. Patient and polite. Reliable and trustworthy. Ability to work under pressure. Team player with a positive attitude. Working Conditions Shift work, including weekends and public holidays. Front office or reception environment. May require standing for long periods.

Requirements: Well-groomed and presentable Friendly, outgoing, and confident personality Strong communication and interpersonal skills Proactive and able to work independently Motor trade experience is a must

A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Permanent SECTOR : Office Support BASIC SALARY : R20 000 START DATE : A.S.A.P DUTIES: Answer and manage incoming calls via the switchboard in a professional manner Take accurate messages and ensure timely communication to relevant staff Receive visitors in a professional manner Manage and coordinate the boardroom, including maintaining the boardroom calendar Ensure boardroom is prepared for meetings and kept in a presentable condition Handle office orders and supplies, ensuring stock levels are maintained Perform general reception and administrative duties Welcome clients and visitors, ensuring a professional first impression Assist with ad hoc administrative tasks as required Requirements: Previous experience in a receptionist or administrative role (legal environment advantageous) Strong communication and interpersonal skills Excellent organisational skills with high attention to detail Proactive and able to work independently Computer literate (Microsoft Office and email systems TEAMS) Professional appearance and demeanour Preference will be given to a more mature candidate Personal Attributes: Reliable and punctual Friendly and approachable Able to multitask and work under pressure Strong sense of responsibility and accountability Ensure full compliance with The Companys financial procedures and debt collection processes.

My client is on the lookout for a professional, customer-centric Receptionist with a welcoming attitude. This person should have strong interpersonal and organizational skills, the ability to remain calm under pressure, and good administrative and customer service experience. If you enjoy working with people, being part of a team, and creating a positive first impression, we would love to hear from you. Skill and Experience: Matric with Maths Literacy – must understand Geometry and be competent in mental arithmetic. MS Office literate. PABX systems competent. Experience with CRM systems will be an advantage. Be interested in your own human capacity and enthusiastic about developing this.

Purpose of the job The Receptionist serves as the primary point of [contact details removed], clients, and visitors, ensuring a professional and welcoming front desk experience. This role is responsible for managing all reception activities, including handling and directing calls, scheduling and coordinating appointments, preparing and booking meeting rooms, and overseeing deliveries to maintain seamless office operations. Job Specification Key Roles & Responsibilities 1. Front Desk Management and Hospitality Meet and greet clients Receive, sign, and distribute packages internally Arrange courier collections and deliveries Ensure that meeting rooms are booked and maintained Ensure refreshment and catering orders are placed 2. Switch Board Management Ensure all calls are answered and screened before transferring Assist with making/ transferring calls for employees who do not have outbound call access 3. Stock take & Orders and Purchases Ensure stationery stock take is completed monthly Place weekly orders: drinks, coffees, teas, fruit, water, milk and groceries Place monthly orders for cleaning products, stationery, gas for keg Adhoc purchases for departments e.g. plugs and leads Order first aid supplies upon request Purchase office furniture and repairs on request 4. New Starters Complete application form for new starter access tags Order company branded items when needed for new starter kit 5. Building Maintenance Ensure quarterly service for air conditioner Log calls for faulty air conditioner, plumbing, and electrical maintenance Ensure weekly maintenance of plants, sanitary bins, and air freshener Ensure quarterly pest control is done Book handy man for ad hoc repairs and assistance Ensure that recycle bins are managed and collected monthly 6. Administration and ad hoc duties Printing, binding and laminating of documents Issue stationery Ensure that congratulatory emails are sent out to the business for birthdays and baby announcements Arrange gift cards vouchers and flowers when requested Arrange car wash schedules and payments fortnightly Core skills/Competencies: Technical skills require to do the job: Microsoft Office (Excel, Word & Powerpoint) Experience with switchboard management Written and verbal communication Professional business writing Business and telephone etiquette Administration skills Interpersonal skills Minimum Requirements Matric (Accounting advantageous) Office administration course is advantageous. A minimum of 1-2 years experience in a similar role Code 8 license with own transport (Monday to Friday in office) Recruitment Process Competency based interview to assess above requirements Applicable assessment Culture based interview Background checks

Purpose of the Role The Receptionist is the first point of [contact details removed] client, visitor and caller who interacts with the company. Beyond front-of-house duties, the Receptionist supports the firm's broader administrative and operational needs – managing calls and messages, assisting with scanning and filing, handling office shopping and groceries, making bookings and solving practical problems for the team and partners. This is a role that rewards friendliness, organisation and a genuine willingness to help. The Person: Matric. Post-Matric study or enrolment in a relevant qualification is actively encouraged and viewed positively. Prior reception or front-of-house experience preferred. Basic computer proficiency – email, scanning, printing and basic document handling. A second South African language, a strong advantage. Well spoken and articulate in English – clear diction, warm tone and professional manner on the phone and in person. Well-groomed and professionally presented at all times. Manage multiple tasks simultaneously – messages delivered, bookings confirmed, supplies ordered. The Job: Report to the Tax Supervisor and the Financial Manager: Calls, Messages and Communication Transfer: Answer all incoming calls promptly and professionally. Transfer calls to the correct person or department efficiently. Take accurate, complete messages when the intended recipient is unavailable. Manage the reception email inbox where applicable. Visitor Reception and Refreshments: Greet all visitors, and offer refreshments to all visitors promptly upon arrival. Manage the refreshment station – stocked, clean and ready at all times. Ensure the reception and waiting area is clean, tidy and welcoming throughout the day. Office Shopping and Supplies: Handle and maintain the firm's shopping list, grocery, office supply and reorder supplies. Manage the petty cash or purchasing card for grocery and supply purchases. Source quotes for any larger purchase where requested by the Supervisor or Manager. Scanning, Filing and Administrative Support: Scan documents for the team and Partners as requested. Assist with physical filing, document organisation and archiving. Prepare and collate documents for meetings, client packs or presentations as directed by the team or Partners. Provide general administrative support to any department as directed. Bookings and Practical Problem-Solving: Make bookings and reservations as requested. Arrange practical services for the office or the Partners as required. Solve practical problems efficiently. Follow up on bookings and arrangements to confirm they are in place. Infinity Workflow Management: Log and update all assigned administrative tasks in Infinity in real time. Use Infinity to track outstanding tasks and ensure nothing is forgotten or dropped. General Professionalism: Maintain a professional, friendly and helpful demeanour at all times. Actively participate in both bi-annual T&D sessions.

About the role The receptionist role involves managing the front desk, welcoming visitors, answering and directing calls, assisting with enquiries, handling basic administrative tasks, scheduling appointments, and supporting communication within the organisation to ensure smooth daily operations. Responsibilities: Front Desk Management: Learn and contribute to managing the front desk, including greeting visitors and directing inquiries. Assist in maintaining a neat and organized reception area. Phone Operations: Gain exposure to phone operations, including answering calls and forwarding messages. Assist in handling basic inquiries and providing information to callers. Visitor Assistance: Learn to assist visitors, including clients, suppliers, and employees, with inquiries and directions. Contribute to ensuring a positive and professional experience for all visitors. Administrative Support: Assist in basic administrative tasks, such as sorting mail, managing deliveries, and organizing office supplies. Learn to handle scheduling and appointments. Communication Skills: Develop strong communication skills in person, over the phone, and through written correspondence. Assist in maintaining a positive and helpful communication atmosphere. Collaboration with Teams: Work closely with different departments to gather information and provide general support. Contribute to effective communication within the administrative team. Minimum Requirements South African Unemployed youth between the ages of 18 and 34. Must not have participated on the YES Programme before. Matric. Good communication and interpersonal skills. Basic computer knowledge (Microsoft Office, emails, typing). Professional attitude and willingness to learn. Ability to work well with people and in a team. Good telephone etiquette and customer service skills. Organised and able to manage time effectively. Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.

Tsogo Sun welcomes job applications from passionate and hard-working team players who want to be part of our ever growing family. We value our employees and provide them with the means to grow within the company, opening many doors in the process. If this is an offer that excites you, send in your application and you could be the newest addition to our family. Our successful Receptionists · answer and manage all incoming department telephone calls in a friendly and professional manner · are well groomed and presentable at all times · work as part of a team or individually to deliver high quality standards consistently and accurately. · book external services where required · ensure the front desk is manned at all times · Sell ERC products and services to customers If you have these qualifications, join our team: Matric (NQF 4), Diploma in Hospitality/ Hotel Management, verbal and written English skills, experience on Hotel Management Systems Opera, an attention to detail, a proven customer service focus, and at least one-year experience in a similar hotel position. CLOSING DATE: 29 May 2026 To apply, your written application must include: · CV (maximum 4 pages) · contactable references (with telephone numbers) · covering letter with three reasons why youre our top candidate for the job!

The receptionist will be responsible for ensuring smooth front desk operations and delivering excellent customer service. Key duties include: Guest Check-In/Out : Greet guests, manage check-ins and check-outs, issue room keys, and handle reservations. Customer Service : Answer inquiries about hotel services, amenities, and local attractions, and assist with special requests. Phone and Email Management : Respond to calls and emails, direct inquiries to appropriate departments, and take messages as needed. Billing and Payments : Process guest payments, handle billing issues, and provide receipts. Record Keeping : Update guest records, maintain booking logs, and prepare daily reports. Problem Resolution : Address guest complaints or issues professionally, escalating as necessary. This role requires strong communication skills, attention to detail, and a friendly, helpful demeanor to create a welcoming experience for guests.