Johannesburg: Administrative Coordinator posted by Hire Resolve
Posted on 2025-07-27 00:00:00
| Employer | Hire Resolve |
|---|---|
| Category | Other IT/Computer |
| Location | Gauteng / Johannesburg |
Job Summary
providing executive support to the Directors, overseeing and managing office operations, performing the office receptionist duties, and ensuring the smooth and effective functioning of the workplace.
Key Rresponsibilities:
- Calendar Management: Schedule and coordinate appointments, meetings, and travel arrangements for executives.
- Correspondence Management: Organize and prioritize emails, correspondence, and other documents.
- Project & Event Coordination: Manage special projects and events, ensuring deadlines and deliverables are met.
- Research & Information Gathering: Conduct research and gather information as requested.
- Document Preparation: Prepare and edit documents, presentations, and reports.
- Stakeholder Communication: Act as a point of contact, screening and directing calls and inquiries.
- Confidentiality: Handle sensitive information with discretion and professionalism.
- Minute Taking & Follow-up: Capture meeting minutes, including decisions and action items, and follow up accordingly.
- Guest Reception: Welcome visitors and ensure their comfort.
- Phone Management: Answer and transfer phone calls.
- Office Supplies & Records: Maintain office supplies and records.
- Facilities Management: Manage cleaning contracts and staff.
- Access Control: Issue and maintain access and control systems.
Minimum Requirements:
- Option 1: Matric Certificate with 3-5 years of proven experience as an office administrator, personal assistant, or in a relevant corporate/executive role.
OR
- Option 2: Bachelor’s degree in Office Administration with 1-2 years of experience as an office administrator, personal assistant, or in a relevant corporate/executive role.
Technical Skills:
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook).
- Advantageous: Proficiency in SharePoint and OneDrive.
Job Specific Skills:
- Excellent multitasking and time management skills with strong prioritization and deadline adherence.
- Proactive and self-motivated with the ability to work autonomously and take initiative.
- Strong written and verbal communication skills for effective interaction at all organizational levels.
- Excellent organizational and leadership skills.
- Good strategic planning and scheduling abilities.
- Exceptional communication and interpersonal skills.
- Exceptional attention to detail and accuracy.
- Familiarity with office management procedures and basic accounting principles.
- Good critical thinking and quick-learning skills.
- Customer service-oriented attitude.
- Discretion and professionalism in handling confidential information.
- Professional appearance and demeanor.
- Ability to work effectively under pressure.
Benefits:
- Competitive salary based on experience.
IF you meet the above requirements and want to make a career-changing move, apply today by emailing your CV to *****@*****.co.za
You can also connect with Daniel on LinkedIn or contact Hire Resolve
If you meet the above requirements we will contact you within 3 working days
Click Go Apply to apply online!
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