Johannesburg: Administrative Coordinator posted by Hire Resolve

Key Rresponsibilities:

• Calendar Management: Schedule and coordinate appointments, meetings, and travel arrangements for executives.  
   
• Correspondence Management: Organize and prioritize emails, correspondence, and other documents.
• Project & Event Coordination: Manage special projects and events, ensuring deadlines and deliverables are met.
• Research & Information Gathering: Conduct research and gather information as requested.
• Document Preparation: Prepare and edit documents, presentations, and reports.
• Stakeholder Communication: Act as a point of contact, screening and directing calls and inquiries.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Minute Taking & Follow-up: Capture meeting minutes, including decisions and action items, and follow up accordingly.
• Guest Reception: Welcome visitors and ensure their comfort.
• Phone Management: Answer and transfer phone calls.
• Office Supplies & Records: Maintain office supplies and records.
• Facilities Management: Manage cleaning contracts and staff.
• Access Control: Issue and maintain access and control systems.

Minimum Requirements:

• Option 1: Matric Certificate with 3-5 years of proven experience as an office administrator, personal assistant, or in a relevant corporate/executive role.

OR

• Option 2: Bachelor’s degree in Office Administration with 1-2 years of experience as an office administrator, personal assistant, or in a relevant corporate/executive role.

Technical Skills:

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook).
• Advantageous: Proficiency in SharePoint and OneDrive.

Job Specific Skills:

• Excellent multitasking and time management skills with strong prioritization and deadline adherence.
• Proactive and self-motivated with the ability to work autonomously and take initiative.
• Strong written and verbal communication skills for effective interaction at all organizational levels.
• Excellent organizational and leadership skills.
• Good strategic planning and scheduling abilities.
• Exceptional communication and interpersonal skills.
• Exceptional attention to detail and accuracy.
• Familiarity with office management procedures and basic accounting principles.
• Good critical thinking and quick-learning skills.
• Customer service-oriented attitude.
• Discretion and professionalism in handling confidential information.
• Professional appearance and demeanor.
• Ability to work effectively under pressure.

Benefits:

• Competitive salary based on experience.

IF you meet the above requirements and want to make a career-changing move, apply today by emailing your CV to *****@*****.co.za

You can also connect with Daniel on LinkedIn or contact Hire Resolve
If you meet the above requirements we will contact you within 3 working days