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Johannesburg: Assistant Manager / House Administrator posted by Zeebra Junction Specialist Recruitment

Johannesburg: Assistant Manager / House Administrator posted by Zeebra Junction Specialist Recruitment

Posted on 2025-05-18 00:00:00

Job Summary

OVERVIEW

My Client in Johannesburg – A non – profit organisation is urgently recruiting for an Assistant Manager / House Administrator , specifically with a strong Hospitality Background . The position renders general administrative, bookkeeping and payroll support to the Facility Manager.

COMPETENCIES REQUIRED (MUST HAVE):

  • Mathematical skills
  • Logical thinking skills
  • Communication skills
  • Organizational and administrative skills
  • Honesty and integrity
  • Ability to maintain confidentiality

COMPETENCIES DESIRED (NICE TO HAVE):

  • HR Experience
  • Bookkeeping Experience
  • HSE Knowledge
  • Administration Coordination

EDUCATION REQUIREMENTS:

  • Matric Certificate
  • Higher Education Certification or Diploma – required

THE POSITION REQUIRES: GENERAL DESCRIPTION JOB PURPOSE:

  • To ensure Payroll Data is accurate and submitted timeously and handling of Payroll Queries
  • Administrative Functions – Admin and Filing Human Resource Control and Monitoring
  • To Ensure Best Practice is followed in House Procurement
  • Accounting, Bookkeeping, Debtors management and Creditors Capturing
  • Secretarial duties (Minutes for all House Forums) Provide full House support function to Facility Manger
  • Duty Manager Shifts, stand in for Facility manager when not available

GENERAL DUTIES AND RESPONSIBILITIES:

Accounting

  • Petty cash
    • Reconciliation
    • Replenishment and Control
    • SASSA pocket money
  • Weekly banking
    • Charity shop banking and reconciliation
    • Donations reconciliation and banking
    • Receipt of cash donations & foreign donations banking
  • Debtors management and monthly follow-up
    • Invoicing of resident fees, nappies, electricity and other items which may occur
    • Issue statements of account to residents and ensure that it is settled promptly.
  • Assist with annual budgeting
  • Loading of orders on Palladium
  • Arrange the authorization of invoices for the House
  • General bookkeeping support Palladium
  • Assist with budgets and reports for proposals, tracking spend throughout the year ensuring compliance to budget

Human resources

  • HR support & filing
  • Payroll time sheets & payroll queries
  • HR-related queries re employment contracts and filing there-of on personnel files
  • Clocking system management
  • Disciplinary issues co-ordination
  • Recordkeeping of training

Reception & fleet management

  • House fleet management
    • Petrol card monitoring
    • Tracker monitoring
    • Vehicle service monitoring
  • Reception management, staff rostering and administration processes

Health & safety

  • Health and safety secretarial role
  • House forum member and meeting coordinator
  • Filing and admin compliance
  • All certification compliance
View Job  White River: Front Office Manager posted by Zeebra Junction Specialist Recruitment

Administrative support

  • Ensure that source documents and other relevant paperwork is filed correctly.
  • Provide administrative support.
  • Compliance and support with TPAs and certifications
  • Protection of information and source documents and uploading there-of
  • Ensure compliance with internal audits
  • Upkeep of Resident database

Procurement & stock control

  • Keep track and purchase new supplies as required
  • Obtain 3 quotes for purchases
  • Track budget and spending per department
  • Processing of supplier invoices raising purchase orders

Applicants should note that only shortlisted candidates will be contacted

Click Go Apply to apply online!


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