Qualifications Matric Certified Payroll Practitioner (CPP) – Offered by the South African Payroll Association (SAPA) Payroll Technician Certification – Offered by the Institute of Certified Bookkeepers and Accountants (ICBA) National Diploma in Payroll Administration – Offered by various institutions, such as the University of Johannesburg Certificate in Payroll Administration – Offered by the University of Pretoria Advanced Certificate in Payroll Administration – Offered by the University of Cape Town Certified Accounting Technician (CAT) – Offered by the Association of Chartered Certified Accountants (ACCA) Certified Bookkeeper (CB) – Offered by the Institute of Certified Bookkeepers and Accountants (ICBA) Payroll Administration Certification – Offered by the South African Institute of Chartered Accountants (SAICA) Requirements Minimum 2-3 years’ experience in a payroll administration role. Experience with payroll software and systems (e.g., Sage, SAP, Oracle). Proficient in Microsoft Office, including Excel, Word, and Outlook Duties Payroll Administration Assist with the preparation and processing of monthly payroll, including data capturing, payment calculations, and payment processing. Ensure accurate and timely payment of employees’ salaries, bonuses, and benefits. Maintain accurate and up-to-date payroll records, including employee data, leave records, and payment history. Assist with the administration of payroll-related benefits, such as medical aid, pension fund, and group life insurance. Third-Party Payments Ensure timely and accurate payment of third-party payments, including: Provident fund contributions UIF contributions SARS payments (PAYE, SDL, UIF) Medical aid contributions Pension fund contributions Group life insurance premiums Reconcile third-party payment statements and resolve any discrepancies Compliance Ensure compliance with relevant legislation, including: Basic Conditions of Employment Act Labour Relations Act Income Tax Act Unemployment Insurance Act Compensation for Occupational Injuries and Diseases Act Maintain knowledge of changes to legislation and regulations affecting payroll and implement changes as required. Ensure compliance with company policies and procedures. Audit Trails and Assistance with Audit Assist with the preparation of audit trails and schedules for internal and external audits. Provide supporting documentation and explanations for audit queries and findings. Assist with the implementation of audit recommendations and corrective actions. Employee Queries and Support Provide support and assistance to employees on payroll-related matters, including salary queries, leave applications, and benefits. Respond to employee queries in a timely and professional manner. Reconciliation and Reporting Assist with the reconciliation of payroll-related accounts, including the payroll bank account and benefits providers. Prepare and submit payroll-related reports, including monthly payroll reports and annual returns. System Administration Assist with the administration of the payroll system, including data maintenance, system updates, and troubleshooting. Ensure data integrity and accuracy in the payroll system. Ad-hoc Responsibilities Assist with special projects and ad-hoc tasks, as required. Provide support and assistance to other departments, as required. Employment Laws Basic Conditions of Employment Act (BCEA): Regulates employment conditions, including working hours, leave, and termination. Labour Relations Act (LRA): Governs collective bargaining, trade unions, and dispute resolution. Employment Equity Act (EEA): Promotes employment equity and prohibits unfair discrimination . Taxation Laws Income Tax Act: Regulates income tax withholding and payment. Pay As You Earn (PAYE): Requires employers to withhold tax from employees’ salaries. Value-Added Tax (VAT): Regulates VAT payments and returns. Social Security Laws Unemployment Insurance Act: Requires employers to contribute to the Unemployment Insurance Fund (UIF). Compensation for Occupational Injuries and Diseases Act (COIDA): Regulates workers’ compensation for occupational injuries and diseases Pension Funds and Retirement Laws Pension Funds Act: Regulates pension funds and retirement annuities. Retirement Funds Act: Governs retirement funds and their administration. Data Protection and Privacy Laws Protection of Personal Information Act (POPIA): Regulates the processing and protection of personal information. Other Laws and Regulations Bargaining Council Agreements: Requires employers to comply with industry-specific agreements. Sectoral Determination: Regulates minimum wages and working conditions for specific industries. South African Revenue Service (SARS) regulations: Requires employers to comply with tax regulations and submit returns.

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