Requirements:

3 – 5 years experience as a Contract Administrator or in a similar role Matric or equivalent qualification Experience in administration and a rental or contracts related role

Duties:

Processing New Contracts: Receive and review incoming rental or service contracts from clients, submitted by the Sales Representatives Accurately input contract details into the companys contract management system Ensure all necessary documentation is included Contract Review and Compliance: Ensure all new contracts comply with company policies, including rental amounts, payment details and contract durations Review key contract clauses and flag any inconsistencies or potential issues Address and resolve any discrepancies, changes, or clarifications required in the contract Liaise with senior management if there are any concerns or discrepancies that need resolution Document Management: Organize and maintain accurate records of all incoming and processed contracts Ensure all files are stored securely Track and manage contract renewal dates, ensuring timely reminders for renewals or terminations Communication: Communicate with internal sales staff or Contracts Manager to clarify contract details or request missing information Respond to inquiries related to contract status, rental payment details, or contract terms Work alongside accounts, finance and service departments regarding the processing and execution of rental agreements Loading Contracts into the System: Accurately load all rental contracts into the relevant software/database system Ensure that all terms and conditions are correctly reflected in the system Perform quality checks to ensure accuracy in the data entered Reporting and Administrative

Duties:

Prepare reports for senior management on contract status, progress and completion twice a week Keep accurate records of correspondence, approvals and contractual amendments

Contracts Administrator position available in Gauteng, Johannesburg. This job position was posted by . The job has been posted on 2025-01-31 in the Admin Clerical Secretarial category