Position Title: Executive Assistant & Departmental Administrator Strategic Affairs
Location: Johannesburg, South Africa
Industry: Professional Services / Strategic Affairs / Administration
Contract Type: 4 Months

Start Date: As soon as possible

Our client

Our client, a leading organisation within the professional services sector, is undergoing a dynamic transformation to become an insights-driven, technology-enabled, and AI-powered organisation. As part of their future-fit strategy, they are enhancing operational efficiencies, advancing digital capabilities, and strengthening sustainability across their business.

To support this exciting journey, they are seeking a highly motivated and adaptable Executive Assistant & Departmental Administrator to provide strategic and operational support to multiple executives and their respective departments. This is more than a traditional executive assistant role,it blends advanced administrative coordination, digital enablement, and stakeholder communication.

Purpose of the Role

The Executive Assistant & Departmental Administrator will deliver high-level administrative and operational support across various departments. The successful candidate will be proactive, tech-savvy, and capable of managing multiple priorities. They will help streamline processes, support transformation initiatives, and enhance productivity using digital tools and AI-driven solutions.

Key Responsibilities

1. Executive and Administrative Support

• Manage diaries, meetings, and emails for multiple senior leaders
• Coordinate travel, visas, and accommodation arrangements
• Handle expenses, logistics, and meeting preparations
• Draft agendas, record minutes, and follow up on action items
• Liaise with internal and external stakeholders on behalf of executives

2. Departmental Operations and Support

• Assist with departmental planning and operational reporting
• Prepare presentations, reports, and project documentation
• Support procurement processes, invoice management, and budget tracking
• Maintain records, databases, and digital filing systems

3. Technology and AI-Driven Optimisation

• Use AI tools and workflow automation to improve administrative efficiency
• Identify and implement technologies for process improvement
• Contribute to data analytics and reporting for decision-making

4. Process Improvement and Special Projects

• Support the implementation of digital dashboards and tools
• Participate in organisational initiatives by providing administrative coordination
• Identify opportunities to optimise operations and reduce costs

5. Stakeholder Engagement and Communication

• Act as a central point of contact for departmental communications
• Coordinate with internal teams, leadership, and external partners
• Support event and forum logistics as needed

6. Drive Organisational Transformation

• Leverage digital tools and data for informed decision-making
• Embrace AI and automation to increase productivity
• Contribute to risk management planning with a focus on sustainability
• Continuously seek innovative ways to improve processes and service delivery

Qualifications and Experience

Education:

• Diploma or Degree in Business Administration, Office Management, or a related field
• Certifications in Microsoft Office, project management, or AI tools (advantageous)

Experience:

• Minimum of 5 years experience in executive support, office management, or administrative coordination
• Proven experience supporting multiple executives simultaneously
• Exposure to digital transformation and AI tools is a strong advantage

Skills and Competencies

• Strong organisational, administrative, and multitasking abilities
• Proficiency in Microsoft Office, Google Workspace, and workflow automation tools
• Solid financial administration and budget tracking knowledge
• Excellent communication, interpersonal, and stakeholder management skills
• Critical thinking, problem-solving, and independent working capabilities
• Ability to handle confidential information with discretion
• High attention to detail, reliability, and proactive mindset
• Adaptability and resilience in a dynamic, fast-paced environment
• Collaborative team player who thrives in a diverse workplace

Interested candidates are highly encouraged to apply before the 22nd of July 2025

Click Go Apply to apply online!

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