| Date | 2024-10-26 |
|---|---|
| Job Title | Personal Assistant/Hr Administrator |
| Employer | AtripleA recruitment & temps More Information |
| Salary | 20000 |
| Category | Administration Pa Secretary |
| Location |
Gauteng / Johannesburg |
Job Summary
Key
Responsibilities:
a)PA
Duties:
Prepare correspondence, reports, and materials for publications and presentations (marketing evenings).Setup Execs travel arrangements Domestic & International (including and not limited to VISAs applications, Flights, accommodation bookings, chauffer or public transport etc.)Setup accommodation and entertainment arrangements for company visitors.Maintain Execs calendars.Ensure that Execs are kept fully aware of their diary commitments daily.Prepare and maintain Execs expense reports (credit cards travel expenses).Setup and coordinate meetings and conferences (year-end functions, sales conferences, launch events).Letter writing, taking dictation, create transcribe, and distribute meeting agendas and minutes.Preparation of all Agreements.Answer telephones and handle queries in an appropriate manner.Meet and greet clients and visitors.Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, scanning and filing (also filing of Execs personal documentation).Dealing with incoming mail, faxes, post, and correspondence.Maintain hard copy and electronic filing system (All agreements, statutory, contracts etc.).Sign for courier/delivery packages.Research, price, and purchase office furniture and supplies (furniture / stationary).Accommodation booking for Company employees.Liaise with suppliers.Coordinate project-based work (Tenders etc.).Supervise support Staff (Reception, tea and cleaning ladies.Devising and maintaining office systems to deal efficiently with paper flow.Assist with personal tasks for Executives (vehicle license, medical aid, personal policy of Executives).Handling of all insurance claims on the company policy and personal policy of Execs.Handling Medical aid submission and all claims for Executives.Handling all utility queries for executive.Payment preparation for CEO and queries checking statement for correct amounts.Assisting with General building maintenance (including and not limited to arranging air con repairer, handyman, electricians, carpet repairs, generator maintenance, ADT Services and cleaning).Preparation of Execs lunches (when tea lady is not available).Keeping an electronic record of all company cell phone contracts and handsets.Control the movement of assets and ensure procedures are adhered to.Booking of golf games for events and leisure.Other duties as assigned.Stationery and groceries, ordering and checking of stock.Picking stationaries for all companies and delivering to them.Overseeing stock taken for the kitchen check out to boardrooms and checking back in.Fleet management: Vehicle licensing, new registrations, renewals, booking of maintenance for vehicles.Making sure passports, IDs and drivers licenses does not expire, organizes appointments for renewals.Visa Applications.Facility management: Overseeing maintenance, quotations, payments and general quality of completed work. Obtaining new Service providers for Maintenance and construction on the building.Controlling e-tags and access cards.Overseeing Cleaners, Driver, maintenance worker, kitchen staff, office staff- when Executive PA is not available.Delivery notes, organizing the delivery routes for various departments, stock deliveries, emergency deliveries.Organizing deliveries and pick-ups for executives and their families.Online purchases for the Executives.Storage and delivery of prizes for Events.Logbooks for Executives.b)HR
Duties:
SETA ManagementFull recruitment cycle, including job specsSetting up interview dates, preparation for managers and candidatesBooking boardrooms for interviewsCapturing the outcomes of interviews and following up with recruitment agenciesSending regret letters to unsuccessful candidatesDrafting contracts, job descriptions and policies for new employeesCapturing new employees on the Talenger systemPreparing employee filesPreparing employee documents and commissions for payroll submissionDraw reports from system, head counts, leave, medical aid, union, pension fundTermination of employees on the systemManaging roll over leave reports/ LettersPreparing UI19 ApplicationsArranging Medical aid applications/ withdrawalsPreparing provident fund applications/ withdrawalsTo give verbal warnings to employees when it is required.Inform Manager of hearings that is to take place. Also do prep packs for complainant and chairperson.Attending to all Disciplinary related queries and following the relevant procedure to ensure that the matter gets resolved.Ensure effective compliance with policies and procedures as well as legitimate instructions.Familiarize yourself with the content of policies and procedures as they come aboutFollow up with branches to ensure that all HR related paperwork is sent to HR for approval or filingScanning and Capturing of all HR related documentation into HR systemLiaising with Talenger (payroll company)Drafting letters of warningPreparing documentation for Disciplinary hearingsCoordinating hearingsPreparation for CCMA casesCapturing the outcome of hearingsLiaising with the CCMA on dates for appearancesFillingNew user formsEnd user formsTag formsAsset control forms to hand assets to companiesCheck list for asset returnsExit InterviewsAll queriesInterventionsDrug and Alcohol testingAll employee questionsWSP ARTSkills DevelopmentEmployment EquitySecretary of the EE committee, taking minutes setting up meetings, prepping the committee for trainingSending out meeting requests and agendasc)Training and developmentTraining analysis with each staff memberMeetings with Gms on staff trainingTraining interventionsLiaising with training providersObtaining quotations for trainingSetting up training sessionsReceiving feedback from employeesObtaining all training from staff and external trainersEnsure that all training is noted in the training registerTraining committee- new appointments noted on the filesd)Occupational health and safetyInspection of all areas for ComplianceDrafting Policies- CovidOrganizing TrainingLetters of appointmentMeetings and MinutesPreparing Documentation for AuditsLiaising with suppliers for contractsGenerator- inspection dates- CertificationFire Extinguisher inspection dates – CertificationAircon Inspection dates- Gaining certificatese)ISOFilling all policies on the databaseDrafting OrganogramsDrafting PoliciesPreparing ReportsDigitizing of the complete ISO filing systemPreparation of documentation for signatureCompiling data for the ISO Auditing ProcessDigitizing the Auditing processRedesigning of policies in conjunction with ExecutivesMeetings and Minutes
Personal Assistant/Hr Administrator position available in Gauteng, Johannesburg. This job position was posted by AtripleA recruitment & temps. The job has been posted as a free ad on 2024-10-26 at 19:00:05 in the Administration Pa Secretary category
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Johannesburg: Personal Assistant/Hr Administrator posted by AtripleA recruitment & temps
Key Responsibilities:a)PA Duties:Prepare correspondence, reports, and materials for publications and presentations (marketing evenings).Setup Execs travel arrangements Domestic & International (including and not limited to VISAs applications, Flights, acc
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Personal Assistant/Hr Administrator
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