Klerksdorp: Financial Administrator posted by Bidvest Protea Coin

About the Role

Bidvest Protea Coin is seeking a highly skilled Financial Administrator to join our team in Klerksdorp. The successful candidate will be responsible for ensuring accurate and timely payroll processing, while also providing exceptional support to employees and collaborating with various departments.

Key Responsibilities

• Collecting and verifying timesheets, attendance records, and other relevant data for accurate payroll calculations.
• Inputting and maintaining employee information in payroll systems, including new hires, terminations, promotions, and changes in salary or benefits.
• Calculating salaries, wages, overtime, bonuses, commissions, and deductions (such as taxes, benefits, and garnishments) accurately and in accordance with company policies and regulatory guidelines.
• Generating payroll reports and ensuring timely distribution of pay stubs to employees.
• Staying informed about relevant labor laws, tax regulations, and statutory requirements related to payroll processing in the applicable jurisdiction(s), such as South Africa.
• Maintaining accurate and up-to-date payroll records, including employee earnings, deductions, hours worked, leave balances, and tax withholdings.
• Reconciling payroll accounts and preparing periodic financial reports, summaries, and analyses for management review.
• Assisting with internal and external audits by providing documentation, explanations, and supporting evidence related to payroll transactions and compliance.
• Responding to employee inquiries, concerns, and requests related to payroll, taxes, benefits, and other compensation matters promptly and professionally.
• Providing guidance, training, and support to employees on payroll-related policies and procedures.
• Collaborating with HR, finance, and other departments to address payroll-related issues, resolve discrepancies, and improve cross-functional communication and collaboration.
• Drafting ad hoc payroll contracts.
• Preparing and processing purchase orders on the system (WebX).
• Follow-up on outstanding supplier invoices.
• Processing of additional purchase orders for shortfalls.
• Creating vendor application for new suppliers on WebX.

Requirements

• Grade 12 or equivalent qualification.
• Relevant experience as an administrator.
• General accounting acumen up to trial balance.
• MS Office programmes proficiency required.
• Above average Excel skills is a MUST.
• Concise and accurate filing and general housekeeping is a MUST.
• The ability to communicate and present at all levels.
• Excellent written and verbal communication skills.
• Accuracy, attention to detail, and ability to adhere to tight deadlines.

Qualifications

No formal education or certifications are required for this position.