Limpopo: Inventory Controller posted by MORE Family Collection

About the Role

The Inventory Controller at MORE Family Collection is responsible for managing, controlling, and maintaining accurate and compliant end-to-end inventory processes across all property departments. This role ensures integrity over stock movement, consumption, valuation, wastage, variances, internal controls, and month-end reporting.

Key Responsibilities

• Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including:
• Purchase Orders
• GRNs
• Transfers (Internal & External)
• Wastage /Write Off Credit Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Reconcile POS sales vs inventory depletion for:
• Bar (Minibar, Game Drive & Incl Sales)
• Gallery & Creative Lab Retail
• Spa Retail
• Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day.
• Enforce no replenishment without reconciliation per SOP.
• Verify all transfers include:
• Correct documentation
• Signatures Matched values
• Ensure all departmental issues are supported by usage sheets.
• Validate all wastage entries and ensure proper authorisation.
• Confirm supplier credits are correctly raised and reconciled.
• Purchase Order Controls & Budget Alignment:
• Validate purchasing requests against: Department budgets Approved PAR levels Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Notify Group Inventory Manager of unusual changes or irregularities.
• Receiving, Storage & Storeroom Integrity:
• Oversight of: GRN accuracy and 3-way matching (PO Delivery Note Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits
• Cycle Counts & Full Stock Counts:
• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Ensure all variances are fully explained and approved.
• Month-End Process & Reporting:
• Manage Month End Process for all inventory locations in co-operation with all HODs
• Compile month-end reporting pack including: Opening & closing balances Purchases Issues & transfers Wastage Sales vs consumption summaries Variance reports Count sheets
• Compile an Inventory Workbook.
• Obtain final sign-off from Finance & the Group Inventory Manager.
• Master Data, Pricing & System Integrity:
• Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
• Submit item creation/change requests via approved workflow.
• Ensure selling prices comply with margin policy.

Requirements

Qualifications