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Midrand: Project & Sales Administrator

Midrand: Project & Sales Administrator

Posted on 2025-07-28 00:00:00

Job Summary

Areas of Responsibility include, but are not limited to the following: Processing capital equipment orders which include: Ensuring that all new orders are captured on the database and the status is kept up to date Preparing invoicing calculations Loading of Sales Order / Back Order Instructing Procurement department to place order for required stock (after Product Manager confirmed configuration & product class) if there is no stock Schedule order accordingly for invoicing and preparing Invoicing and Profitability Analysis Queries i.e. short deliveries, credit requests, etc. Credit and re-invoice as per requests received Liaise with Technical and Logistics divisions to arrange for delivery, installation and QA Keeping track of demo stock and ensuring that equipment is checked by the Technical division before returning to stock Serial allocations on SCTs (Transfers) Keeping record (detailed reconciliation) of Building Alteration expenses if applicable Sending copies of commissioning certificates and PODs to Technical division for all JHB deals Rate of Exchange variation calculations and invoicing Processing Injector/Printer placement deals based on usage of contrast/film and arrange depreciation with our Finance Department; Pro-forma invoices / Packing Lists / Commercial for Export Deals Reporting: ETD/ETA updates to branches weekly (Account Executives, Product Managers, Technical Staff & Branches, etc.); Monthly invoice forecast list to be finalised at the beginning of each month confirming ETAs for stock expected within that specific month Debtors List (POD/Commission certificate follow ups advise Debtors Department when OK to follow up on payment & follow up with Accounts on the outstanding payment) Technical sheet (update installation dates, ensure warranties & installation monies are allocated correctly) Manage Project List for monthly Projects meeting Calculating and submitting Sales Consultants commission claims based on GP analysis per division for capital equipment, monthly and quarterly Qualifications & Experience Required : A Grade 12 certificate is the minimum requirement Computer literacy and proficiency in MS Office including Advanced Excel is a requirement for this position Minimum of 3 years experience in a similar position Experience in medical equipment is an advantage

View Job  Johannesburg: Dealer Development and Marketing Co-ordinator

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