Mount Edgecombe: Administrative Assistant

February 6, 2026 Jobs in eThekwini

eThekwini

Admin / clerical / secretarial

Job Description

The Administrative Assistant provides comprehensive administrative and finance support to ensure the efficient day-to-day operation of the office and warehouse. This role is responsible fo managing documentation, maintaining accurate records, and supporting financial and operational processes. The ideal candidate is highly organized, detail-oriented, and proficient in administrative systems, including Xero. Key Accounting & Responsibilities General Administration Provide day-to-day administrative support to office and warehouse operations. Manage correspondence, filing systems, and document control (both electronic and hard copy). Prepare, organize, and maintain reports, forms, and internal documentation. Coordinate office supplies, equipment, and administrative resources. Finance & Accounts Administration Assist with accounts payable and receivable processes, including invoicing, data entry, and payment tracking. Maintain accurate financial records using Xero and other accounting systems. Process purchase orders, expense claims, and supplier documentation. Support month-end and reporting activities as required. Office & Warehouse Documentation Manage and maintain warehouse paperwork, including delivery dockets, inventory records, and dispatch documentation. Ensure all operational and compliance documents are accurate, complete, and properly filed. Liaise with warehouse staff and suppliers to resolve documentation discrepancies. Systems & Data Management Maintain and update administrative and financial systems to ensure data accuracy. Generate basic reports from Xero and other systems as required. Support system improvements and process efficiencies. Communication & Support Act as a point of contact for internal staff, suppliers, and customers regarding administrative and documentation matters. Provide administrative support to management and other departments as needed. Assist with scheduling, meeting coordination, and general office duties. Qualifications: Certificate, diploma, or equivalent experience in Business Administration, Accounting, or a related field (preferred). Job-specific experience: 2 years of experience in an administrative or finance support role. Experience using Xero for accounting or finance administration is required.

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About Admin / clerical / secretarial Jobs in eThekwini

In eThekwini, the administrative and clerical sector is a common and essential part of many industries, typically providing support functions to various sectors such as government, finance, technology, and more. Generally, this field offers stable employment opportunities with a broad range of job openings available across various company sizes.

Typically, salaries for admin, clerical, or secretarial positions in eThekwini can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, entry-level positions usually fall within the R3 000 – R5 000 per month range, while more senior roles may command salaries between R6 000 – R15 000 per month or more, depending on qualifications and expertise. However, it’s essential to note that actual salaries can differ significantly due to various market and company-specific factors.

Common skills required for administrative, clerical, or secretarial positions in eThekwini include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), experience with calendar management and travel coordination, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Many employers also place a high value on IT skills, such as knowledge of database management or data entry systems.

The administrative sector is often employed in various industries, including financial services, technology, manufacturing, healthcare, and government sectors. In these fields, admins typically support teams with tasks ranging from customer service and record-keeping to project coordination and data analysis. Additionally, some roles may involve working with confidential information or handling sensitive documents, making discretion and professionalism essential.

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For those interested in pursuing a career in administration, there are numerous opportunities for professional development and advancement. Common career progression paths include moving into supervisory or management roles, transitioning into related fields like human resources or accounting, or taking on specialized roles such as executive assistant or project coordinator. Throughout their careers, admins can expect to develop valuable skills and expertise that enable them to adapt to changing environments and advance in their chosen field.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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