Port Elizabeth: HR Manager – Markman posted by Headhunters

Our Client in the Freight and Logistics Industry is seeking to employ a HR-Manager to their team based in Markman, Port Elizabeth.

Requirements:

• Matric and relevant HR or Business Administration qualification.
• Minimum of 35 years experience in recruitment and HR administration.
• Strong knowledge of HR processes, labor laws, and recruitment best practices.
• Experience coordinating training, onboarding, and performance reviews.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong communication and interpersonal skills.
• Attention to detail and high level of accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.

Responsibilities, but not limited to:

Recruitment and Onboarding

• Draft job adverts, determine key responsibilities, experience, and requirements.
• Obtain approval for salaries using the grading scale as guidance.
• Update grading scale annually or when required.
• Source applicants and screen CVs to identify suitable candidates.
• Liaise with recruitment agencies when approved.
• Conduct telephonic pre-screening, including discussing salary expectations.
• Schedule and coordinate interviews with relevant panel members.
• Conduct interviews based on job-specific duties and requirements.
• Ensure selection of the most suitable candidate with management approval.
• Complete reference checks for selected candidates.
• Confirm start dates with management.
• Inform unsuccessful applicants via call or email.
• Draft offers of employment, detailing salary, benefits, start date, job title, and working hours.
• Communicate company policies and required employee documentation.
• Obtain signatures and ensure all new employee documentation is complete and distributed.
• Coordinate IT setup and onboarding requirements.
• Assist with training schedules and induction processes.
• Organize stationery and facilitate the induction process, including policy sign-offs and introductions.

Employee Administration

• Maintain accurate and up-to-date employee files.
• Manage employee data, contracts, and renewals for permanent, fixed-term, and casual employees.
• Track start and end dates of temporary employees and coordinate extensions or terminations.
• Conduct exit interviews and communicate outcomes to management.
• Coordinate employee evaluations (mid-year and year-end) and assist with performance feedback.
• Manage catch-up meetings with new employees and provide feedback to management.

Policy, Compliance, and Equity

• Draft and update company policies and procedures as required.
• Consult with relevant managers when drafting or revising procedures.
• Distribute updated policies to all affected employees and ensure acknowledgment.
• Maintain employment equity and BEE-related data and reporting requirements.
• Support preparation and submission of equity and skills development reports.
• Ensure compliance with labour legislation, internal policies, and disciplinary codes.

Training and Development

• Coordinate internal and external training sessions.
• Maintain training records, attendance registers, and certificates.
• Assist with annual skills development reporting and submissions.
• Support learnership programs and monitor learner attendance and progress.

Meetings and Reporting

• Schedule and facilitate monthly HR meetings.
• Draft and circulate meeting agendas and minutes.
• Follow up on action items from previous meetings.
• Prepare and submit HR-related reports to management.

Disciplinary and Employee Relations

• Conduct investigations and assist with disciplinary processes.
• Liaise with managers and employees regarding disciplinary actions.
• Support in preparing documentation for hearings and CCMA cases.
• Ensure consistency and compliance with disciplinary procedures.

Leave and Payroll Coordination

• Coordinate annual and monthly leave planning.
• Track leave balances and ensure all leave forms are completed and approved.
• Communicate approved leave schedules to managers and payroll.

General HR Support

• Address management and employee queries professionally.
• Maintain strong relationships with all branches and departments.
• Support HR projects and ad hoc tasks as required.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.