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Port Elizabeth: Receptionist posted by Top Vitae

Receptionist

Posted on 2025-03-16

Employer Top Vitae
Salary 0
Category Administration Pa Secretary
Location Eastern Cape  /  Port Elizabeth

Job Summary

The Receptionist will be the first point of contact for the company, representing the group of companies professionally and ensuring smooth front-desk operations. This role includes managing incoming calls, greeting visitors, handling correspondence, and providing administrative support to various departments.

Responsibilities:

  • Greet and welcome visitors in a friendly and professional manner, ensuring a positive first impression.
  • Answer, screen, and direct incoming calls promptly and professionally. Take messages when necessary and relay them accurately.
  • Assist with data entry, filing, document preparation, and other administrative tasks
    as required by different departments.
  • Sort, distribute, and respond to incoming emails, letters, and deliveries.
  • Manage outgoing mail and courier services.
  • Schedule meeting rooms, ensuring that they are clean and ready for use.
  • Monitor and order office supplies to maintain efficient operations.
  • Ensure the reception area is neat, organized, and presentable at all times.
  • Provide ad-hoc support to various departments, as and when required.

Requirements:

  • Matric certificate (Grade 12) or equivalent; additional certifications in administration or customer service are advantageous.
  • Minimum of 3 years experience in a receptionist or administrative role, preferably within a multi company environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with switchboard systems and office equipment is an advantage.
  • Excellent verbal and written communication skills with a professional and courteous telephone manner (English & Afrikaans)
  • Strong ability to multitask, prioritize, and maintain efficiency in a dynamic work environment.
  • Friendly, approachable, and able to work with a diverse group of people.
  • Ability to handle sensitive information with discretion and professionalism.

Please consider your application unsuccessful if you have not received a response within two weeks of applying.

Receptionist position available in Eastern Cape, Port Elizabeth. This job position was posted by Top Vitae. The job has been posted as a premium ad on 2025-03-16 at 13:00:33 in the Administration Pa Secretary category

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