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Pretoria: Assistant Director: HR Information Coordinator

Pretoria: Assistant Director: HR Information Coordinator

Posted on 2025-08-28 00:00:00

Employer Unspecified
Category HR & recruitment
Location Tshwane  / Pretoria

Job Summary

JOB DESCRIPTION HR Information and data analysis and reporting Conduct basic desktop research including trends and patterns of HR information and data management and provide recommendations. Monitor data integrity and accuracy, identify and resolve any discrepancies Develop and maintain relevant databases as required. Generate and distribute routine and ad hoc reports for CD:HR and other stakeholders as directed. Draft Memos to update DSTI employees on appointments, resignations, promotions, acting appointments, etc. monthly Conduct continuous data analysis to identify trends, patterns, and areas for improvement. Draft reports and update dashboards to support HR decision-making Office administration and coordination Draft and edit or make inputs on memos, submissions, letters, etc. from the office of the CD attaching all relevant documentation, specifying required action, and facilitate processes connected therewith. Analyse all the documents for the CDs attention. Make inputs and engage with the relevant components where necessary and process them for CDs attention. Note all the CDs comments on the various documents, follow-up with the relevant components/ stakeholders and ensure update/ response is submitted to the CD within the set timelines. Compiling and updating the inputs for the dashboard on decisions made and make follow-ups. Administer documents and check for compliance in line with the required DSTI standards (Style guide, templates, etc.) or government prescripts. Compile and update HR calendar of events and follow-up on actions or support implementation as directed by the CD. Monitor incoming and outgoing documentations and compliance as outlined by various units. Reports coordination Develop and maintain a list of external legislative plans and reports and ensure submission to relevant institutions within the required timelines. Facilitate and consolidate internal reports such as risk register, annual reports, quarterly reporting, etc. Track progress on the HR year plan in collaboration with HR Directorates. Coordinate and consolidate monthly progress reports of HR Directorates on the operational plans and projects. Ensure compliance, reporting requirements, and data is secured when providing reports Facilitate inputs for parliamentary questions. Budgetary support Coordinate information on monthly expenditure patterns. Ensure expenditure monitor for the CD and the Ds is done. Reconciling expenditure projection of the Chief Directorate against actual spending. Monitor and check all submissions with financial resources / commitments required has budget confirmation attached HR Policies / procedures Coordinate policy review meetings and provide inputs Ensure adherence to relevant template, regulations, policies, circulars, Acts, etc Track progress of policies on reviews and consultations with all the relevant stakeholders Plan, coordinate and lead HR advocacy sessions. HR projects, documents and records Management Facilitate/coordinate the HR planning and reporting process in line with DPSA prescripts, identify areas that require attention and follow-up through HR components. Manage the document tracking system in the CDs Office. Keep records of all documents for the programme electronically and manually as required. Manage human resources and performance administration Supervise subordinates (incl. performance agreement and assessments) Coaching and mentoring of employee/s Perform other duties, including administrative related to the job for effective performance of the Unit. JOB REQUIREMENTS NQF level 6 qualification in Human Resource field or other related qualification. Minimum of 2 years experience in the administration human resources or administration functions

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