Brooklyn Litigation Typist

1. Typing and Document Production:

• Transcribe dictation (audio and/or digital) from attorneys, including correspondence, memoranda, legal briefs, pleadings, affidavits, witness statements, and legal opinions.

• Copy-type and format a wide variety of legal documents, ensuring all adhere to professional standards, firm styles, and specific court rules (e.g., formatting, margins, font size).

• Draft and Edit: Assist with the drafting and preparation of routine legal forms, notices, and correspondence (e.g., demand letters, payment arrangements, court notices).

• Proofreading: Thoroughly proofread all transcribed and prepared documents for accuracy, grammar, spelling, punctuation, and proper legal terminology before presentation or filing.

• Document Management: Convert, manipulate, and manage document formats (e.g., Word to PDF, comparing versions/redlining).

• Confidentiality: Maintain strict confidentiality of all sensitive client and legal information.

2. Litigation and Court Support:

• Filing and Service: Prepare documents for filing with various courts (State, Federal, Appellate) and ensure proper service on opposing counsel, including preparing supporting documents like proofs of service.

• E-Filing: Manage and execute electronic filing (eFiling) of pleadings and other court documents in compliance with specific court electronic systems and rules.

• Trial Preparation: Assist in the preparation of trial and hearing binders, organizing and preparing exhibits, and collating documents for discovery requests and responses.

3. Administrative and Case Management Support:

• Records Maintenance: Maintain and organize both physical and electronic case files, ensuring all documents, correspondence, and records are accurately filed and easily retrievable.

• Diary/Calendar Management: Maintain accurate records of legal proceedings and legal diaries; monitor and manage deadlines for court filings, statutory requirements, and case actions.

• Communication: Handle and triage incoming and outgoing correspondence, emails, and phone calls professionally, often acting as a liaison between attorneys, clients, court personnel, and third parties (e.g., sheriffs, debtors).

• General Administration: Perform other general administrative tasks as required, such as scheduling meetings, appointments, and depositions; photocopying, scanning, and faxing; and processing mail and courier forms.

Required Skills and Competencies

• Typing Speed & Accuracy: Excellent typing skills with a high degree of accuracy and a minimum speed of 45 to 60 words per minute (WPM).

• Technical Proficiency: Advanced proficiency in the Microsoft Office Suite (especially Word, Excel, and Outlook), including experience with styles, macros, and advanced document formatting.

• Legal Knowledge: Working knowledge of legal terminology, legal documents (e.g., pleadings, motions, affidavits), and basic litigation procedures. Familiarity with specific court rules is a strong advantage.

• Transcription: Proven ability to accurately transcribe complex dictation from audio files/dictating machines.

• Attention to Detail: Exceptional attention to detail for proofreading and ensuring compliance with court rules and formatting requirements.

• Organizational Skills: Strong organizational and time management skills with the ability to manage multiple priorities and meet tight deadlines under pressure.

• Communication: Excellent verbal and written communication skills with a professional demeanor.

• Dependability: Reliable, honest, trustworthy, and able to maintain strict confidentiality.

Qualifications and Experience

Minimum Requirements:

• High School Diploma or equivalent (Grade 12 / Matric Certificate).

• Proven experience in typing and clerical work, with a strong preference for experience in a legal, collections, or administrative environment.

Preferred/Advantageous:

• A formal Secretarial, Legal Typing, or Administrative qualification/diploma.

• 1-3 years of experience as a typist or secretary within a litigation or debt collection practice area.

• Experience with e-filing systems (e.g., State or Federal eFiling portals).

• Familiarity with legal/collections software or document management systems (DMS).

Working Environment

• Typically an office-based environment, often in a law firm or in-house legal department.

• The role may involve periods of high pressure, particularly when facing strict court deadlines.

• May require sitting for extended periods while operating a computer and transcribing dictation.

• Overtime may be required depending on the litigation docket and urgent deadlines.

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