Job Description
About the Role
The Retail Facilities Manager is responsible for the full facilities management function across a multi-site retail property portfolio in Cape Town and Pretoria. The role ensures optimal building performance, operational efficiency, compliance, tenant satisfaction, and cost control.
Key Responsibilities
- Oversee day-to-day facilities operations across multiple retail properties.
- Ensure all building systems (electrical, HVAC, plumbing, fire, lifts, etc.) operate efficiently and safely.
- Implement preventative and reactive maintenance programmes.
- Conduct regular site inspections and condition assessments.
- Ensure service levels are maintained in line with company and client expectations.
Requirements
Retail property operations.
Building systems (HVAC, electrical, plumbing, fire, lifts).
Occupational Health & Safety legislation.
SLA and contract management.
Budgeting and financial controls.
Preventative and reactive maintenance planning.
Capex and lifecycle asset management.
Qualifications
Degree or Diploma in:
Facilities Management
Building Science
Electrical or Mechanical Engineering
Property Studies
Or related technical qualification
Professional FM accreditation (advantageous).
Experience
Minimum 58 years experience in retail or commercial facilities management.
Experience managing multi-site retail portfolios.
Proven contractor and service provider management experience.
Budget management and Capex exposure required.
Experience operating across multiple geographic locations (advantageous).
Knowledge Requirements
Retail property operations.
Building systems (HVAC, electrical, plumbing, fire, lifts).
Occupational Health & Safety legislation.
SLA and contract management.
Budgeting and financial controls.
Preventative and reactive maintenance planning.
Capex and lifecycle asset management.
Skills & Competencies
Strong leadership and team management skills.
Excellent organisational and planning ability.
Financial and budget management capability.
Technical problem-solving ability.
Strong negotiation and contractor management skills.
Effective communication and stakeholder engagement skills.
Ability to manage multiple sites and priorities.
Strong reporting and administrative skills.
Proficient in MS Office and facilities management systems.
Behavioural Competencies
Proactive and solutions-driven.
Strong accountability and ownership mindset.
Calm under pressure and decisive.
High attention to detail.
Service-oriented with strong tenant focus.
Collaborative but firm in enforcing standards.
Adaptable and resilient.
Work Context
Multi-site role covering Cape Town and Pretoria.
Regular travel between sites required.
Direct oversight of service providers and potentially on-site facilities teams.
Responsible for operational budgets.
High interaction with tenants, contractors, and property management teams.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Property Administrator Jobs in Gauteng
The Property Administration industry in Gauteng is generally a stable and growing sector, with an increasing demand for skilled professionals to manage the administrative aspects of property transactions. Typically, this involves coordinating paperwork, processing lease agreements, and ensuring compliance with regulatory requirements. As a result, job seekers in this field can expect a steady stream of opportunities across various industries.
Salaries for Property Administrators in Gauteng are generally competitive, but can vary widely depending on factors such as experience, company size, and industry sector. Typically, entry-level positions start within the R30 000 to R50 000 per annum range, while more senior roles can command salaries ranging from R60 000 to R120 000 or more, depending on individual performance and qualifications. However, it is essential to note that actual salary figures can vary significantly depending on these factors.
Common skills required for a successful Property Administrator include strong administrative skills, attention to detail, excellent communication skills, proficiency in property management software, knowledge of the South African Revenue Service (SARS) and other regulatory requirements, and basic accounting principles. Additionally, experience with Microsoft Office Suite is often expected, as well as an understanding of the Gauteng provincial government’s spatial planning policies.
Property Administrators are commonly found working in various industries, including financial services sector, technology industry, manufacturing sector, and real estate development. These roles can also be found in corporate settings, such as property holding companies or investment managers, where they oversee the administrative aspects of property portfolios.
Career progression opportunities for Property Administrators include moving into senior administrative roles, such as operations manager or property coordinator, or specializing in specific areas like leasing or facilities management. With experience and additional training, professionals can also pursue career paths in related fields, such as law, accounting, or project management.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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