Duties and Responsibilities

Recording financial data
• Ensure daily recording and maintenance of all manual (Excel) cashbooks prior to entering the information into Navigator.
• Ensure that the accounts codes are accurately captured in Navigator.
• Perform daily processing of all financial transactions in Navigator.

2. Disbursements:
• Receive and review Travel Advance requests against supporting documents as received from TLA
• and prepare EFT Cover for payment approvals.
• Receive and review Payment Requests from Procurement and ensure that the PO (Purchase
• Orders) are matched to invoices and the billing detail verified.
• Resolve any discrepancies between PO’s and invoices and track expenses paid against PO’s.
• Review and ensure that all Electronic Funds Transfers (EFT’s) requests are uniquely numbered to facilitate future queries and audit trails.
• Ensure that the relevant documents required by policy are attached to all EFT requests.
• Ensure VAT compliance on tax invoices.
• Update and maintain the recurring payments schedule and ensure that the recurring payments are paid timeously.
• Calculate advances received daily and obtain the necessary authorizations.
• Scan and file on the network drive.
• Follow up on outstanding per diems longer than 5 days.
• Attend to travel queries.

Banking
• Identify and add into the banking system any vendors that are being paid for the first time through the banking system.
• Load payments onto the ABSA Business Integrator and circulate supporting documents for payment approval.

Petty Cash Maintenance:
• Issue petty cash to recipients as per the guidelines in the Finance manual.
• Maintain the petty cash ledger daily ensuring that all vouchers are correctly numbered and recorded in the
• ledger.
• Perform cash counts with each request for replenishment and ensuring that the Senior Finance Officer Finance Manager reviews and approves the count.

Prepare the monthly petty cash journal and submit to the Senior Finance Manager r for approval and ensure close out monthly for inclusion in the monthly management report to Company HQ.

5. Scanning:
• Scan all financial transactions and creating electronic filing as per guidance.

6. Monthly File Audit
• Conduct file audit after month end submission.
• Distribution of file audit findings to team
• Follow up outstanding file audit findings.

General
• Ensure that all vouchers have complete, bona fide, and legitimate supporting documentation ensuring that all transactions are properly authorized.
• Liaise regularly with the Financial Manager and Financial Director to ensure that any accounts queries are responded to and finalized no later than the end of the subsequent month.
• Follow up payments for invoices raised for sub-lessees.
• Perform functions with a view to safeguarding and developing the best interests of Company
• Ensure that regular backups of data are completed.
• Ensure the accuracy and completeness of financial transactions.
• Perform other reasonable duties as assigned.

Requirements and Education
• A 3-year Accounting Diploma.
• Preferably have 2 years’ experience in the USAID donor environment.
• At least have 3 years’ experience in an accounting position and have had exposure to the full accounting function.
• Have good working knowledge and experience of accounting systems.
• Good working knowledge of Excel and MS Office (Outlook, Word)
• The candidate must be able to work independently, but also function as part of a very dynamic team.
• Have a keen eye for detail and work accurately under pressure.
• Is deadline driven.
• Must be South African permanent resident.

Send your CV and latest pay slip to *****@*****.co.za

ATripleA Recruitment and Temps

www.********.co.za

#atriplea #recruitment #vacancy #Finance # Officer

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