Job Description
About the Role
To provide comprehensive administrative support within a fast-paced agricultural environment, ensuring efficient handling of calls, stock coordination, supplier processing, and general office administration, while maintaining accuracy and accountability across all functions.
Key Responsibilities
- Manage incoming calls professionally, including screening, transferring, and handling enquiries
- Assist walk-in customers with product, pricing, and availability queries
- Conduct stock checks and take accurate messages
- Track daily waybills and ensure timely delivery of goods
- Liaise with customers and couriers to resolve delivery queries and prevent errors
- Prepare and organise documentation for filing
- Maintain accurate filing systems for invoices, credit notes, and customer/supplier accounts
- Generate Goods Received Notes (GRNs) where required
- Process supplier invoices and maintain accurate records and statements
- Reconcile supplier statements with Pastel ledgers
- Prepare monthly supplier payment schedules and track payments
- Assist with debtor-related tasks, including sending invoices and following up on outstanding payments
- Provide support to the Debtors Administrator, particularly during month-end processes
- Perform daily stock handling, including lifting and moving products as required
Requirements
- Proven experience working on Pastel (non-negotiable)
- Strong administrative and organisational skills
- Computer literate (Microsoft Office)
- Physically capable of daily stock handling and lifting
- Able to work in a fast-paced, hands-on environment
- Mature, dependable, and accountable, with the ability to handle pressure
- Willing to take initiative and work as part of a team
- Fully bilingual in English and Afrikaans
Qualifications
No formal education or certifications are required for this role.
Salary & Benefits
Salary details will be discussed during the interview process.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About PA/Secretary Jobs in Western Cape
In the Western Cape, South Africa, the demand for Personal Assistants (PAs) and Secretaries remains steady, driven by the need for efficient administrative support in various industries. Generally, these roles are essential for organisations that require effective communication, organisational skills, and attention to detail. Typically, PAs and Secretaries in this region work in fast-paced environments, juggling multiple tasks, and maintaining confidentiality.
The typical salary range for a PA or Secretary position in the Western Cape can vary greatly depending on factors such as experience, company size, and industry sector. Generally, entry-level positions may fall within the R30 000 to R50 000 per annum bracket, while more senior roles can command salaries ranging from R60 000 to R120 000 per annum. However, these figures are subject to variation and should be used as a rough guide only.
Common skills required for a PA or Secretary position in South Africa include proficiency in Microsoft Office, excellent communication and interpersonal skills, organisational abilities, time management, and discretion when handling confidential information. Typically, employers also look for candidates with experience in administration, customer service, or related fields.
PAs and Secretaries can be found working across various industries, including the financial services sector, technology industry, manufacturing sector, and corporate offices. In these roles, they often provide administrative support to senior executives, manage schedules, coordinate travel arrangements, and maintain records.
Career progression for PAs and Secretaries in South Africa is generally driven by experience and continued professional development. Typically, candidates can move into more senior administration roles, such as executive assistants or team leaders, or transition into related fields like human resources, marketing, or management. With additional training and certification, individuals can also pursue careers in specialisations like event management, project coordination, or business analysis.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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