Job Description
About the Role
We are seeking a highly organized and efficient Sales Administrator to join our team at Helderberg Personnel in Somerset West. As a key member of our administrative team, you will be responsible for creating quotations, managing stock levels, and assisting with financial tasks.
Key Responsibilities
- Create quotations on Sage Evolution
- Calculate and generate installation and transport costs using Excel
- Request quotations from external courier/transport companies when needed
- Submit draft quotations to the Head of Department (HOD) for review, revise as instructed, and resubmit
- Update the Excel stock planning sheet after submitting quotations to customers, monitor stock levels, and flag any issues
- Obtain authorization to generate variance quotations
- Maintain hard copy quotation packs for specific customers
- Keep the quotation tracking system updated
- Save all received capex orders and associated quotations in digital files
- Convert quotations to orders using Sage Evolution
- Update and maintain the Excel stock planning sheet
- Assist the Finance department by reconciling quoted transport costs with actual transport invoices
- Identify and report any discrepancies, investigating the reasons behind them
- Liaise with the Finance department regarding part loads that may cause differences
- Assist with all incoming shipping documentation
- Regularly compile necessary Excel spreadsheets for Directors and the Managing Director upon request
Requirements
- Matric
- Tertiary qualification will be advantageous
- Min 4 years’ experience in a sales/quotation administration role
- Fully bilingual (English and Afrikaans)
- Computer literacy in MS Excel (Advanced) essential
- Sage Evolution will be advantageous
- Previous experience working on CRM Programs will be an advantageous
- Highly organized, efficient and good at prioritizing/time management
- Valid Driver’s license and own transportation
- Ability to work under pressure
- Good communication skills
Salary & Benefits
Salary details not specified.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About PA/Secretary Jobs in Western Cape
In the Western Cape, South Africa, the demand for Personal Assistants (PAs) and Secretaries remains steady, driven by the need for efficient administrative support in various industries. Generally, these roles are essential for organisations that require effective communication, organisational skills, and attention to detail. Typically, PAs and Secretaries in this region work in fast-paced environments, juggling multiple tasks, and maintaining confidentiality.
The typical salary range for a PA or Secretary position in the Western Cape can vary greatly depending on factors such as experience, company size, and industry sector. Generally, entry-level positions may fall within the R30 000 to R50 000 per annum bracket, while more senior roles can command salaries ranging from R60 000 to R120 000 per annum. However, these figures are subject to variation and should be used as a rough guide only.
Common skills required for a PA or Secretary position in South Africa include proficiency in Microsoft Office, excellent communication and interpersonal skills, organisational abilities, time management, and discretion when handling confidential information. Typically, employers also look for candidates with experience in administration, customer service, or related fields.
PAs and Secretaries can be found working across various industries, including the financial services sector, technology industry, manufacturing sector, and corporate offices. In these roles, they often provide administrative support to senior executives, manage schedules, coordinate travel arrangements, and maintain records.
Career progression for PAs and Secretaries in South Africa is generally driven by experience and continued professional development. Typically, candidates can move into more senior administration roles, such as executive assistants or team leaders, or transition into related fields like human resources, marketing, or management. With additional training and certification, individuals can also pursue careers in specialisations like event management, project coordination, or business analysis.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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