South Africa: Executive Personal Assistant

Minimum Requirements: Matric Diploma, writing skills, relevant qualification for the role Independent, strong personality, ambitious, determined, jack of all trades Project Management, research, scheduling, taking dictation, taking messages, taking notes, travel arrangements, travel planning. Excellent verbal, written communication skills in English. Discretion and confidentiality Outstanding organisational and time management skills. Good administration & secretarial skills. Telephone etiquette and customer service skills Software knowledge including Office 365, Word, Excel, Outlook and PowerPoint. Enjoys learning new things which will include diverse software including Microsoft Teams, Xero, Nightsbridge , Mailchimp, Chat GPT, Fatho m (or similar) and Adobe (esp. Adobe Sign). Willing and able to use technology/ AI to simplify tasks and improve performance. Willing and able to upskill. Able to creates and revise systems and procedures by analysing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes. Responsibilities (not limited to): General General support, guidance, calendars, secretarial, minute taking, filing and typing Arranging and managing stationary, transportation, medical, insurance, company vehicle fleet, logistics including delivery, tax follow up, payment and account reconciliations, professional and personal errands Typing memos, reports, documents, developing presentations, answering phones, training other office staff Arranging office support including telephones, emails, messages, boardroom, refreshments, infrastructure, wifi, networks, computers, printers, office furniture, servers and backu Management Reports and Company Meetings Collation of monthly management report in Adobe or similar. Co-ordination of company meetings and arrangement Human Resource Function Support role for human resource function including completion of human resource documentation and filing for recruitment, employment, monthly salary run, leave schedules and termination Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions. Completes operational requirements by scheduling and assigning administrative projects, expediting work results. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed.