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South Africa: Debtors Team Leader (Cato Ridge) posted by Greys Recruitment

South Africa: Debtors Team Leader (Cato Ridge) posted by Greys Recruitment

Posted on 2025-08-29 00:00:00

Job Summary

Minimum Requirements:

  • + 5years experience in as a Debtors Team leader / or similar
  • Relevant qualification
  • Proficient in Microsoft Office (Word,Excel, PowerPoint) and Sage Accounting.
  • Self-motivated, data driven, and detail-oriented, with excellent critical thinking and problem-solving abilities.
  • Thrive under pressure and in team oriented environments, consistently delivering high-quality results to support organizational success.
  • Must be able to perform job spec responsibilities–not limited to
  • Must have own reliable transport

Job Responsibilities:

  • Daily releasing of sales orders
  • Daily collection from Debtors & follow up on overdue amounts
  • Debtors’ days/ Debtors’ overdue percentage
  • Cash flow forecasting
  • Authorising claims for credits
  • Maintain Claims Tracker report
  • Creating New Customer and amendments
  • Sending Credit applications for Vetting
  • Reporting
  • Distributor & Transport Monthly Billings
  • PODS Scanning / Storage
  • Confirming Incoming Foreign Funds with Nedbank
  • Staff management
  • Audit and Year End Process

1.      Daily Releasing of Sales Orders

  • Ensure CIB Payment value matches sales order value
  • Verify customers account is up to date / nothing outstanding
  • Verify 30 – 60 Day Customers credit limits and overdue amounts
  • Communicate with customer on top up or additional payments required
  • Release sales orders on Syspro
  • Email sales department on approval
  • Communicate with sales department on any discrepancies

2.      Daily collection from Debtors & follow up on overdue amounts

  • Capture all payments from bank statement and allocated per remittance daily
  • Balance payments received to Bank deposit sheet daily
  • Ensure all debtors get a weekly/monthly statement sent to them, based on their cut-off period as per their credit terms
  • Run overdue report dai

3.      Debtors’ days / Debtor’s overdue percentage

  • Ensure all payments are accurately recorded as per remittances received
  • Ensure all accounts are paid within terms
  • Ensure all accounts are within credit limits when releasing orders from suspense
  • Ensure all claims short paid are passed with the expected time frame
  • Escalate overdue customers as per debtor’s process

 

4.      Cash Flow Forecasting

 

  • Daily / Weekly Prepare and Maintain cash flow worksheet
  • Monthly Submit Actual Cash flow reports for Management

5.      Authorising Claims

  • Ensure all supporting documents are correct
  • Verify final documentation before signing

6.      Creating New Customer and amendments

  • Compile documentation for loading on Syspro: Account No Set up / update information
  • Liaise with relevant rep on information required
  • Send completed credit application for vetting based on credit limits
  • Communicate final approvals to all relevant.

7.      Sending credit applications for vetting

  • Compiling credit applications and upload on vetting portal
  • Based on credit limit approvals choose vetting options
  • Notify all relevant persons on approvals
  • Ensure customer account is set up correctly on Syspro
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8.      Reporting

  • Run customer sales movements and payment history reports as required
  • Weekly Claim Tracker report to be updated & maintained with commentary
  • Monthly Credit Note report
  • Monthly AR Trial Balance, Credit Management, Age Analysis
  • Debtors Age Analysis with commentary on outstanding / queries

9.      Distributor & Transporters

 

  • Verify pods and schedules for monthly Billing
  • Communicate any discrepancies with relevant personnel

Sign off Billing and submit for payments

10.  PODS

  • Weekly Prepare all pods for scanning & Collection by The Document Warehouse
  • Retrieve pod for customers and internal queries

11.  Incoming Foreign Funds

  • Send email to Nedbank with UCR requirements for all Foreign Funds.

12.  Staff Management

  • Supervise and evaluate Team Environment
  • Oversee day – to day operations
  • Set out score cards and goals for staff quarterly & score staff on goals achieved
  • Monitor and maintain all leave days

13.  Audits & Financial Yr End

  • Assisting with retrieving pods, invoices, documentation required
  • Email letters and communicating with customer
  • Ad -hoc project specific items as they arise.

Click Go Apply to apply online!


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