South Africa: Procurement Officer posted by The Good Human (Pty)Ltd

About the Role

The Good Human (Pty)Ltd is seeking a proactive and detail-oriented Procurement Officer to oversee and optimise our purchasing operations. This is an exciting opportunity for a strategic thinker to ensure cost-effective procurement, maintain strong supplier relationships, and manage inventory.

Key Responsibilities

• Manage the stock control function related to Food & Beverage, including scheduling and receiving deliveries.
• Ensure back-of-house stock is well-maintained, neatly packaged, and stored in designated areas.
• Declare and dispose of expired stock and minimise stock expiry.
• Oversee the issuing of back-of-house stock to front-of-house via the Restaurant Manager.
• Ensure all stock issued is recorded and signed for.
• Maintain accurate stock requisition registers and conduct daily stock reconciliations.
• Conduct month-end stock counts and random daily stock checks.
• Record all wastage and breakages accurately in ClubMaster.
• Investigate stock variances and take disciplinary action where appropriate.
• Submit variance reports to the Food & Beverage Manager.
• Monitor stock expiry dates regularly and rotate stock to minimise wastage.
• Ensure all wastage and breakages are disclosed and disposed of before service begins each morning.
• Monitor stock levels daily to anticipate needs and maintain appropriate levels.
• Obtain approval from the Food & Beverage Manager before placing orders.
• Liaise with suppliers to confirm order receipt and keep accurate records of all orders.
• Verify that received stock matches the quality and quantity ordered.
• Maintain accurate records of deliveries and report any discrepancies to suppliers for resolution.
• Follow the GRV (Goods Received Voucher) process for recording received stock.
• Ensure proper packaging and storage.
• Submit the GRV, signed order sheet, and supplier delivery note/invoice to the Club Accountant, and maintain accurate records.
• Ensure the company’s Cost of Sales (COS) targets align with SOPs, with a focus on cost analysis across suppliers.
• Facilitate monthly meetings between suppliers and the Food & Beverage Manager to review pricing and rebate structures.
• Prepare monthly sales reports for the Food & Beverage Manager for rebate tracking.
• Facilitate stock transfers in line with procedures, ensuring accurate recording and accountability for stock movement.
• Provide daily back-of-house stock reports, including issued stock, received/ordered/GRV stock, stock transfers, and disclosed breakages/wastages.

Minimum Requirements

• Matric certificate with a degree of diploma in purchasing/procurement or related.
• 5 years in supply chain management specific to food and beverage.
• Computer literate in MS Office/Clubmaster/GAAP or related.
• Valid driver’s license.