South Africa: Purchasing Officer

We are seeking a detail-oriented Hotel Assistant Purchasing Officer to manage procurement activities across the hotel. The successful candidate will ensure timely and cost-effective purchasing of goods and services while maintaining high standards of quality, supplier relations, and inventory control. Critical Criteria (Requirements) Minimum 2 years experience in hotel purchasing preferably within a 4/5-star hotel or large-scale hospitality environment Knowledge of hospitality products, equipment, and supplier networks Strong negotiation and vendor management skills Proficiency in MS Office and inventory management or procurement software Excellent organisational, analytical, and communication skills Ability to manage multiple priorities and work under pressure South African citizen with a valid ID Key Competencies 🔹 Operational Efficiency Manages procurement processes effectively, ensuring timely delivery of goods and services 🔹 Cost Management & Negotiation Secures competitive pricing while maintaining quality standards 🔹 Supplier Relationship Management Builds and maintains strong relationships with suppliers and vendors 🔹 Attention to Detail Ensures accurate purchase orders, invoices, and inventory records 🔹 Team Collaboration Works closely with F&B, engineering, housekeeping, and other departments to anticipate and meet purchasing needs Duties & Responsibilities Source, negotiate, and purchase goods and services for all hotel departments Maintain accurate records of purchase orders, supplier contracts, and invoices Monitor inventory levels and recommend replenishment to prevent shortages Ensure all purchasing activities comply with hotel policies and budgets Evaluate and select suppliers based on quality, cost, and reliability Support cost-control initiatives and identify opportunities for savings Collaborate with department heads to forecast requirements and plan purchases Conduct regular supplier performance reviews and resolve any supply chain issues Live and promote the hotels values of Teamwork, Respect, Innovation, Accountability, Passion, and Integrity Package on Offer Basic salary (TBA) 50/50 contribution to Pension Company contribution to medical aid Important Application Notes Must hold a valid South African ID Only candidates with relevant hotel procurement experience will be shortlisted Ensure your CV is 100% updated All applicants will attend a virtual introduction interview Recruitment aligns with the companys Employment Equity Plan About the President Hotel The President Hotel is on a journey to be considered a true luxury destination. Purpose: To create and inspire memorable experiences Vision: To become Cape Towns most loved hotel Set in the heart of Bantry Bay , between Cape Towns vibrant city life and the Atlantic Ocean, the President Hotel offers: 349 stylish rooms, suites, and apartments Breathtaking views of the Atlantic Seaboard A palm-lined infinity pool World-class restaurants State-of-the-art conference and event venues An iconic working environment where excellence meets opportunity