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Stellenbosch: Events Administrator & Planner posted by Time Personnel

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Job Description

REQUIREMENTS

  • Matric and relevant qualification
  • Driver’s license and own vehicle required
  • Previous experience in event planning, coordination, or administration
  • Strong organisational and multitasking abilities
  • Excellent client service and communication skills
  • Ability to work under pressure and meet tight deadlines
  • Good financial awareness and attention to detail
  • Proficient in MS Office and event management systems
  • Willingness to work flexible hours, including evenings or weekends when required
  • Planning & time management with problem-solving ability
  • Relationship building and good team collaboration
  • High Attention to detail, use of initiative and accountability

DUTIES
 
Client & Event Coordination

  • Liaise with clients to understand event objectives, requirements, and budgets
  • Manage all event planning from concept through to completion
  • Prepare proposals, quotations, and event timelines
  • Maintain ongoing communication with clients, providing updates and recommendations

Planning & Logistics

  • Source and coordinate venues, suppliers, and service providers
  • Manage bookings, contracts, and event schedules
  • Oversee catering, décor, equipment hire, entertainment, and transport arrangements
  • Ensure all compliance, permits, and health & safety requirements are met

Administration & Financial Tracking

  • Maintain accurate event files, checklists, and planning documents
  • Monitor event budgets, process invoices, and track expenses
  • Prepare post-event reports and client feedback summaries
  • Handle general office administration related to events

On-Site Event Management

  • Attend events to oversee setup, execution, and breakdown
  • Coordinate suppliers and staff to ensure smooth event delivery
  • Troubleshoot issues quickly and professionally

Salary: R negotiable dependent on experience
 
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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Office Automation Jobs in Western Cape

In the Western Cape region, office automation positions are in high demand across various industries, typically requiring a blend of technical and administrative skills. Generally, these roles involve automating and streamlining business processes to increase efficiency and productivity.

Typically, salaries for office automation professionals in the Western Cape range from approximately R200 000 to R500 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. However, it’s essential to note that actual salaries can vary significantly due to these varying factors. Additionally, bonuses, benefits, and other perks can also impact the overall remuneration package.

Common skills required for office automation roles include proficiency in software applications such as Microsoft Office, Google Suite, and industry-specific tools; strong analytical and problem-solving abilities; excellent communication and interpersonal skills; attention to detail and organisational skills; and experience with automation technologies such as workflows, macros, and scripts. Other essential skills may include data analysis, reporting, and business acumen.

Office automation professionals are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public administration. These roles often require adaptability and flexibility to work in different departments or teams, and to support various stakeholders across the organisation.

Career development opportunities for office automation professionals in the Western Cape are plentiful, with many organisations offering training and development programs to enhance technical skills and business acumen. Typically, career progression paths may include specialist roles such as process analyst, workflow manager, or automation consultant, or more senior positions like team leader or department head. Generally, experience, leadership potential, and a commitment to ongoing learning and professional development are key factors in advancing one’s career in this field.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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