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Stellenbosch: HR & Payroll Administrator posted by Profile Personnel

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Job Description

Required Qualifications and Experience

  • Matric certificate (Grade 12)
  • Payroll-related qualifications or courses (advantageous)
  • Minimum of 3 years experience in a payroll role
  • Proficiency in VIP Payroll or other payroll software (advantageous)

Payroll Administration

  • Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
  • Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
  • Maintain payroll records and update employee statuses and details in the payroll system.
  • Handle statutory payments on a monthly and annual basis, including: SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
  • Submit monthly reports to management and external stakeholders.
  • Address and resolve payroll and wage-related queries.
  • Distribute payslips via email and print hard copies for blue-collar staff.
  • Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
  • Manage claims for Group Life & Funeral
  • Assist with mid-year and annual statutory submissions (e.g., EMP501, Workmans Compensation, Employment Equity, SDL).
  • Reconcile cashbooks and send journal reports to allocated Accountant.
  • Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
  • Assist in the preparation of the OPSCO pack.
  • Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
  • Maintain organized records, save backups, and archive monthly reports.

HR Administrative Support

  • Provide administrative assistance to the HR Team Leader.
  • Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
  • Carry out ad hoc duties as required by management.
  • Drafting of Warnings/setting up of hearings
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Note:

Please ensure that you attach a certified copy of your ID and Qualification to be considered for this position.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Human Resource Jobs in Western Cape

The Human Resource (HR) field in the Western Cape, South Africa is generally a growing industry, with a high demand for professionals who can manage and develop talent within organisations. Typically, HR roles are found in various sectors, including technology, financial services, manufacturing, and healthcare.

In terms of salary expectations, it’s common to find HR professionals earning between R500 000 to R1 million per annum, although this range can vary greatly depending on factors such as experience, company size, industry sector, and specific job requirements. For instance, senior HR managers or those in corporate roles may earn at the higher end of this spectrum, while entry-level HR assistants may start around the lower end.

Common skills for HR professionals include strong communication and interpersonal skills, ability to build relationships with employees and management, knowledge of employment laws and labour regulations, proficiency in HR software such as SAP or Workday, analytical and problem-solving skills, and a solid understanding of organisational development principles. Other relevant skills often include project management, conflict resolution, coaching and training, and data analysis.

The Western Cape is home to various industries that commonly employ HR professionals, including the technology industry, where companies like Google and Microsoft have a significant presence. Financial services sector companies, such as banks and insurance providers, also require skilled HR staff to manage employee relations and talent development. Additionally, manufacturing sector companies, particularly in the automotive or pharmaceutical industries, often need HR specialists to oversee labour practices and ensure compliance with regulations.

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Career progression for HR professionals is generally positive, with opportunities for growth into senior roles such as director of human resources or organisational development manager. Many HR practitioners also pursue advanced degrees, such as a Master’s in Business Administration (MBA) or a Postgraduate Diploma in Human Resources Management, to further develop their skills and advance their careers.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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