Stellenbosch: HR & Payroll Administrator posted by Profile Personnel
Posted on 2025-08-25 00:00:00
| Employer | Profile Personnel |
|---|---|
| Category | Human Resource |
| Location | Western Cape / Stellenbosch |
Job Summary
Required Qualifications and Experience
- Matric certificate (Grade 12)
- Payroll-related qualifications or courses (advantageous)
- Minimum of 3 years experience in a payroll role
- Proficiency in VIP Payroll or other payroll software (advantageous)
Payroll Administration
- Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
- Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
- Maintain payroll records and update employee statuses and details in the payroll system.
- Handle statutory payments on a monthly and annual basis, including: SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
- Submit monthly reports to management and external stakeholders.
- Address and resolve payroll and wage-related queries.
- Distribute payslips via email and print hard copies for blue-collar staff.
- Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
- Manage claims for Group Life & Funeral
- Assist with mid-year and annual statutory submissions (e.g., EMP501, Workmans Compensation, Employment Equity, SDL).
- Reconcile cashbooks and send journal reports to allocated Accountant.
- Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
- Assist in the preparation of the OPSCO pack.
- Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
- Maintain organized records, save backups, and archive monthly reports.
HR Administrative Support
- Provide administrative assistance to the HR Team Leader.
- Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
- Carry out ad hoc duties as required by management.
- Drafting of Warnings/setting up of hearings
Note:
Please ensure that you attach a certified copy of your ID and Qualification to be considered for this position.
Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.
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