Stellenbosch: HR & Payroll Administrator posted by Profile Personnel

Required Qualifications and Experience

• Matric certificate (Grade 12)
• Payroll-related qualifications or courses (advantageous)
• Minimum of 3 years experience in a payroll role
• Proficiency in VIP Payroll or other payroll software (advantageous)

Payroll Administration

• Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
• Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
• Maintain payroll records and update employee statuses and details in the payroll system.
• Handle statutory payments on a monthly and annual basis, including: SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
• Submit monthly reports to management and external stakeholders.
• Address and resolve payroll and wage-related queries.
• Distribute payslips via email and print hard copies for blue-collar staff.
• Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
• Manage claims for Group Life & Funeral
• Assist with mid-year and annual statutory submissions (e.g., EMP501, Workmans Compensation, Employment Equity, SDL).
• Reconcile cashbooks and send journal reports to allocated Accountant.
• Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
• Assist in the preparation of the OPSCO pack.
• Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
• Maintain organized records, save backups, and archive monthly reports.

HR Administrative Support

• Provide administrative assistance to the HR Team Leader.
• Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
• Carry out ad hoc duties as required by management.
• Drafting of Warnings/setting up of hearings

Note:

Please ensure that you attach a certified copy of your ID and Qualification to be considered for this position.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.