Stutterheim: Creditors/Admin Clerk posted by Profile Personnel

The successful incumbent will be under the supervision of the Senior Creditors Clerk, but report directly to the Group Financial Manager.

Minimum Job Requirements

• Diploma in Financial Accounting preferred.
• Minimum of 4 years experience in a creditors control environment with exposure to creditors control, reconciliation of creditor accounts, processing of invoices and timeous payment of creditors.
• Experience in using Sage 300 Accounting System preferred.
• High level of computer literacy in MS Office, specifically with Word and Excel skills at intermediate level.
• High levels of energy and resilience with ability to work in a pressurised environment which is deadline driven.
• Excellent planning and organising skills with ability to prioritise own workload.
• Highly effective verbal and written communication skills with good customer service orientation and ability to deal with varied stakeholders.
• Quick-paced, assertive & self-motivated individual with high level of attention to detail and accuracy.
• High level of ethical behaviour and confidentiality.

Job Description

Assisting the Senior Creditors Clerk

• Tying up invoices to the monthly statements for preparation of month end reconciliations
• Following up on outstanding invoices which are non-Stores related
• Filing and Archiving
• Resolving Supplier queries relating to non-payment of invoices
• Preparing Ad-Hoc payments
• Compiling and maintaining the monthly Outstanding Invoices and Approval listing
• Following up on invoices without approvals
• Assist senior Creditors clerk in providing documents to Stores Bookkeeper
• Assisting with Auditors requests during audits
• Maintaining the EDMS-mailbox on Teams
• Preparing Credit Applications

Stores Invoices:

A consolidated Transaction Batch will be sent from Stores that should be ready for payment:

• Documents to be part of this transaction batch and which needs to be signed:
  • Requisition
  • Purchase Order
  • Delivery Note
  • Invoice
  • Receiving Slip
• Review all documentation which has been stamped and received relating to all purchases, prior to commencing with the invoice process
• Confirm that the details on the purchase order, delivery note and invoices all match i.e., supplier details, amounts and description of goods
• Check that the correct company was charged, and its postal address and VAT number appears on the invoice.
• Confirm that the departmental manager has approved the invoice for payment
• The Transaction Batches will be reviewed and where there are discrepancies noted, the batches will be returned to the Stores Bookkeeper for updating.
• The Stores Bookkeeper will assess the discrepancies and source, update and provide updated information in line with the request from the Admin Clerk.
• The Consolidated Transaction Batch must then be submitted to the Departmental Manager for final approval.
• The Departmental Managers will perform the following:
  • Review each purchase for validity, accuracy and completeness of documentation
  • Signs the invoice as approval for the purchase
• Liaise with the Stores Bookkeeper regarding outstanding invoices appearing on the vendor Statement
• Link the Supplier Invoice on Sage to the Receipt therefor assuring the correct amount reflects on the vendor ledger.

General:

• Perform standby (Overtime) duties as instructed, as and when required
• Adhere to company policies & procedures at all times
• Assist with stores stock counts
• Maintain an attitude of respect towards colleagues, subordinates, superiors and external parties at all times.
• Perform any other ad hoc tasks as instructed, as and when required

Should you wish to apply please email your CV through to Meriek Robinson at .za

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.