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Western Cape: Accounts Payable Administrator posted by Cecile Personnel (Pty) Ltd

Western Cape: Accounts Payable Administrator posted by Cecile Personnel (Pty) Ltd

Posted on 2025-06-18 00:00:00

Job Summary

Key Responsibilities

Supplier Cycle:

  • Full management of the supplier cycle: requesting supplier invoices/statements, reconciling accounts, investigating variances, and updating accounts in Xero.
  • Ensure all supplier invoices comply with SARS requirements and VAT is correctly accounted for.
  • Upload and manage supplier contracts.
  • Process supplier payments in accordance with agreed payment terms.
  • Request monthly invoices from managers and verify that all invoices are correctly authorised.
  • Ensure invoices are accurately captured and allocated to the appropriate general ledger accounts.
  • Perform balance sheet reconciliations relating to the supplier and bank cycle including prepaid expenses, provisions, and employee deductions.
  • Analyse key expense categories as required.
  • Manage and process staff expenses efficiently.

Cashbook & Banking:

  • Daily posting and allocation of all transactions across multiple bank accounts on Xero.
  • End-of-month bank account reconciliations.
  • Download and manage bank statements and prepare bank reconciliations.
  • Manage the credit card cycle, including reconciling monthly statements and collecting supporting invoices for management accounts.

Onboarding & Settlements:

  • Validate banking details for new merchants as part of the onboarding process.
  • Perform weekly settlement processing and payments accurately and on time.

Other Duties:

  • Monitor and manage the finance email inbox.
  • Assist with queries related to settlements and accounts receivable.
  • Provide backup support to the finance team during staff leave or absences.

Requirements:

  • Certificate or Diploma in Accounting or Bookkeeping.
  • 5–10 years of comprehensive accounting experience, with a focus on accounts payable and reconciliations.
  • Proven experience working with Xero is essential.
  • Proficient in Microsoft Office, especially Excel.
  • Strong time management, organisational, and communication skills.
  • Self-motivated, detail-focused, and deadline-driven.
  • Comfortable handling large volumes of data and multitasking in a dynamic environment.

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