Western Cape: Accounts Payable Administrator posted by Cecile Personnel (Pty) Ltd
Posted on 2025-05-22 00:00:00
| Employer | Cecile Personnel (Pty) Ltd |
|---|---|
| Category | Finance/Accounting Management |
| Location | Western Cape / Western Cape |
Job Summary
Key Responsibilities
Supplier Cycle:
- Full management of the supplier cycle: requesting supplier invoices/statements, reconciling accounts, investigating variances, and updating accounts in Xero.
- Ensure all supplier invoices comply with SARS requirements and VAT is correctly accounted for.
- Upload and manage supplier contracts.
- Process supplier payments in accordance with agreed payment terms.
- Request monthly invoices from managers and verify that all invoices are correctly authorised.
- Ensure invoices are accurately captured and allocated to the appropriate general ledger accounts.
- Perform balance sheet reconciliations relating to the supplier and bank cycle including prepaid expenses, provisions, and employee deductions.
- Analyse key expense categories as required.
- Manage and process staff expenses efficiently.
Cashbook & Banking:
- Daily posting and allocation of all transactions across multiple bank accounts on Xero.
- End-of-month bank account reconciliations.
- Download and manage bank statements and prepare bank reconciliations.
- Manage the credit card cycle, including reconciling monthly statements and collecting supporting invoices for management accounts.
Onboarding & Settlements:
- Validate banking details for new merchants as part of the onboarding process.
- Perform weekly settlement processing and payments accurately and on time.
Other Duties:
- Monitor and manage the finance email inbox.
- Assist with queries related to settlements and accounts receivable.
- Provide backup support to the finance team during staff leave or absences.
Requirements:
- Certificate or Diploma in Accounting or Bookkeeping.
- 5–10 years of comprehensive accounting experience, with a focus on accounts payable and reconciliations.
- Proven experience working with Xero is essential.
- Proficient in Microsoft Office, especially Excel.
- Strong time management, organisational, and communication skills.
- Self-motivated, detail-focused, and deadline-driven.
- Comfortable handling large volumes of data and multitasking in a dynamic environment.
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