Western Cape: Conveyancing Attorney (Head of Operations) posted by I Grow Wealth Investments

• BCom or LLM in Property Law degree.
• Admitted Attorney and Conveyancer.
• Minimum 10 years relevant experience in conveyancing and property development.
• Proven leadership experience, including managing and mentoring conveyancing or legal teams.
• Advanced understanding of conveyancing and property law, including transfers, sectional titles, leases, and development agreements.
• Strong analytical and problem-solving skills.
• Proficiency in legal and property-related systems.
• Valid driver’s licence and own reliable transport.

Duties and responsibilities include, but not limited to:
Departmental Management and Performance:

• Report to the director directly
• Monitor all CPs on bulk timelines and follow up with relevant teams to ensure timeous
• fulfilment.
• Oversee development department teams, ensuring conveyancers perform required duties.
• Attend weekly meetings, identify bottlenecks, and implement intervention strategies.
• Engage weekly with bond registration attorneys to assess progress and align deliverables.
• Support the Conveyancing Team and resolve escalations.
• Audit weekly reports from bond attorneys and address discrepancies.
• Create new Progress, Lodgement, and Bond Registration Smartsheets for new acquisitions.
• Identify and mitigate risks or delays.
• Act as liaison between Rentals and LK Attorneys regarding tenant occupancy and inspections.
• Attend Client Acquisitions meetings where needed.
• Assisting with Preparation of Acquisition Agreements and Sales Agreements.
• Address grievances escalated beyond Senior Conveyancers.
• Provide system adoption training for internal and external stakeholders.
• Support the Director with conveyancing, management, and operational tasks.
• Participate in recruitment interviews and performance reviews.
• Act as main legal contact for clients, developers, banks, managing agents, municipal authorities,
• SARS and external attorneys.

Operations Function:

• Analyse processes to identify inefficiencies.
• Design and implement workflows, procedures, and tools.
• Document SOPs, process maps, and internal controls.
• Monitor operational efficiency using KPIs such as project timeliness and mitigated risks.
• Develop automation tools to reduce manual tasks.
• Track incidents, errors, and system downtime.
• Produce quarterly system performance and improvement reports.
• Collaborate with cross-functional teams to align systems with organisational needs.
• Create dashboards and report mechanisms to track performance.
• Conduct periodic audits to ensure compliance.
• Identify risks or bottlenecks and propose corrective actions.
• Drive continuous improvement based on data and feedback.

Conveyancing Function:

• Prepare deeds where needed.
• Set up onboarding meetings with bond registration attorneys and introduce reporting systems.
• Ensure compliance with all relevant property and conveyancing laws and regulations.
• Support development launches and facilitate planning and kick-off sessions.
• Support Conveyancers with obtaining information for new developments.
• Monitor and advise on acquisition agreement Conditions Precedent.
• Oversee the drafting, vetting, and lodgment of documentation relating to property transfers,leases, and sectional titles.
• Review and advise on complex contractual matters and resolve disputes relating to property transactions where necessary.
• Ensure a high level of client satisfaction while managing complex or high-value transactions.

Cashflow and Forecasting Function:

• Manage cashflow forecasts and risk projections.
• Audit units in cashflow models and update the Cash Flow.
• Update Cash Flow in preparation for Cash Flow Meetings.
• Attend weekly cashflow meetings and report progress and risks.
• Report on lodgment delays, bond registration attorney delays, intervention strategies and suggestions for improving workflow and timeframes.

Bond Registration Attorney Management & Oversight:

• Identify operational pitfalls with bond registration partners.
• Escalate issues to bond attorneys’ management where needed.
• Build and maintain partner relationships.
• Audit partner-submitted reports for accuracy.
• Ensure effective use of Smartsheets by partners.
• Report to Director where bond registration attorneys are prejudicing performance and timeframes.

KPIs:

• Percentage of projects delivered on time.
• Percentage of projects delivered within budget.
• Number of risks identified, mitigated, or prevented.
• Accuracy and timeliness of reporting outputs.
• Compliance rate with workflows, SOPs, and audits.
• Reduction of manual tasks due to automation.
• System uptime and reduction of recurring errors.
• Stakeholder satisfaction levels.
• Partner performance against SLAs.
• Cashflow forecast accuracy vs actual performance.