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Western Cape: Personal Assistant posted by Recruit-It






Date 2024-06-11
Job Title Personal Assistant
Employer Recruit-It
More Information
Salary 1000
Category Sales Marketing
Location Western Cape
/ Western Cape

Job Summary

Requirements:

  • Grade 12 or equivalent qualification.
  • Office administration, secretarial, or equivalent qualification.
  • 5-6 years` relevant experience.
  • Exposure to supporting a manager or team.
  • Experience in supporting a marketing team (desirable).
  • Exposure to the insurance industry (desirable).
  • Individuals must have PA related experience (essential).

 
Duties &

Responsibilities:


Internal Process:

  • Proactively manage, coordinate and maintain the diary of the line manager.
  • Coordinate all aspects of meetings, workshops and functions (venue logistics, catering) according to manager’s requirements, and within budget parameters.
  • Administrative support for meetings and workshops (collate, compile and distribute agendas, presentations, minutes within agreed timeframes).
  • Manage travel arrangements for manager, according to agreed business process and budget parameters.
  • Manage incoming calls and correspondence (paper and electronic), responding independently where possible and in line with authorised judgement.
  • Order and control refreshments, office supplies and equipment, ensuring enough stock is always available, in line with budget parameters.
  • Ensure files (paper and electronic) are kept in order and easily accessible by manager.
  • Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements, together with the Finance & Operations Manager.
  • Ensure office equipment is regularly maintained by relevant service providers.
  • Monitor and respond to incoming communication on behalf of line manager, where appropriate, ensuring efficiency and timeous response.
  • Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within agreed Service Level Agreements.

 
Client:

  • Provide authoritative, expertise and advice to clients and stakeholders.
  • Build and maintain relationships with clients and internal and external stakeholders.
  • Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed.
  • Make recommendations to improve client service and fair treatment of clients within area of responsibility.

 
People:

  • Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.
  • Develop and maintain productive and collaborative working relationships with peers and stakeholders.
  • Positively influence and participate in change initiatives.
  • Continuously develop own expertise in terms of professional, industry and legislation knowledge.
  • Contribute to continuous innovation through the development, sharing and implementation of new ideas.
  • Take ownership for driving career development.

 
Finance:

  • Manage and reconcile expenses in line with allocated budget and within defined policy guidelines.
  • Contribute to the financial planning process within area.
  • Identify opportunities to enhance cost effectiveness and increase operational efficiency.
  • Manage financial and other company resources under your control with due respect.
  • Provide input into the risk identification processes and communicate recommendations in the appropriate forum.

 
Competencies:
Skills:

  • Confidentiality
  • Proactivity and a hunger to learn and develop
  • Detail orientation
  • Speed of action
  • Strong verbal and written communication skills
  • Problem-solving skills
  • Planning and organising skills
  • Interpersonal skills
  • Professionalism
  • Typing skills
View Job  Cape Town: Bridge Design Engineer posted by Hire Resolve

 
Knowledge:

  • Relevant business system (preferred)
  • Computer literacy
  • Expert level for Microsoft Office
  • Budget management

Personal Assistant position available in Western Cape, Western Cape. This job position was posted by Recruit-It. The job has been posted as a char8000 ad on 2024-06-11 at 01:04:03 in the Sales Marketing category

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