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Cape Town City Centre: Marketing Production Coordinator (Highly Administrative Role – Retail & Hospitality Sector)

Cape Town City Centre: Marketing Production Coordinator (Highly Administrative Role – Retail & Hospitality Sector)

Posted on 2025-06-27 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Cape Town Region  / Cape Town City Centre

Job Summary

This role is the glue that holds the marketing and operations teams together. Youll be expected to manage, track, file, update, coordinate, request, distribute, communicate, and follow upon a daily basis Campaign & Project Coordination (Admin-Focused): Build and maintain detailed CPA (Critical Path Analysis) plans for each seasonal campaign Coordinate every step of the campaign execution process, across various departments and teams Draft, update, and manage all templates and documents linked to marketing rollouts Request and manage multiple quotes per project, and track spend down to the last cent Work with multiple vendors, ensuring clear documentation and approval processes are followed Ensure print deadlines are logged, monitored, and metno exceptions Maintain detailed asset and print lists for every store and every campaign Collate, check, and process information from stores to ensure accuracy of material orders Store Openings & Refurbishments (Precision Required) Manage and monitor printing timelines and logistics for new and revamped store launches Compile all required marketing assets, liaising closely with the visual merchandising team Keep store checklists and inventory databases updated at all times Coordinate packaging and distribution to ensure store readiness on launch day Assist with estimating and tracking all printing and hardware costs per store Ad Hoc Requests & Stock Management (High Admin Volume) Process last-minute printing or hardware requests from storesaccurately and on time Keep print and hardware asset lists updated constantly to reflect ad hoc changes Manage branded stock levels, including issuing, invoicing, and replenishment Coordinate dispatch and delivery of marketing stock across the store network Finance & Admin (Core Function of the Role) Handle full administrative support for finance workflows within the marketing team Request supplier quotes, manage internal quote approvals, and generate purchase orders (POs) Capture spend against project budgets and ensure alignment with internal GL codes Monitor vendor registration and payment processes to ensure no delays Education & Experience Matric (Grade 12) required Diploma in Marketing, Project Management or Administration preferred Strong admin background is essential Minimum 12 years in a marketing coordination or admin-heavy support role Your Admin Superpowers Advanced Microsoft Excel, Word, and PowerPoint skills Excellent document and database management Strong written communication for professional correspondence Deadline-driven with the ability to juggle multiple administrative tasks Exceptional attention to detailyoull be proofing everything twice Budget tracking and procurement support experience is highly beneficial Soft Skills to Succeed Process-driven and system-oriented Comfortable with repetitive admin tasks and high-volume coordination Clear communicator with a service mindset Unshakable under pressure with strong prioritisation skills Positive, accountable, and proactive in flagging challenges Why This Role Matters This position is central to making sure every campaign, store opening, and promotional rollout happens flawlesslynot through creativity, but through bulletproof admin, sharp coordination, and relentless follow-through . If you’re someone who loves admin, finds peace in spreadsheets, thrives in a well-organised folder system, and takes pride in tracking every last detailthen we want to meet you. REF: CTD000124. Let us assist you with your Digital careers.

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