Job Description
About the Role
The Hazyview Administration and Quality Assurance Officer plays a critical role in managing the administrative, financial, and records functions of our facility while overseeing quality assurance processes related to macadamia sampling and grading. The ideal candidate will be highly organised, detail-oriented, and possess excellent communication skills.
Key Responsibilities
- Capture and process supplier invoices accurately and timeously.
- Verify invoices against purchase orders, delivery notes, and goods received.
- Perform creditor reconciliations and ensure supplier accounts are accurate.
- Prepare supplier payment schedules and process payments according to agreed terms.
- Maintain accurate supplier records and supporting documentation.
- Address and resolve supplier queries regarding payments or invoices.
- Ensure all expenses are accurately recorded in the accounting system.
- Assist in monitoring daily and monthly cash flow.
- Maintain cash flow tracking spreadsheets and reports.
- Coordinate timing of debtor collections and creditor payments to maintain healthy cash flow.
- Record all stock movements including receipts, transfers, and dispatches of macadamia nuts.
- Maintain accurate stock registers and reconcile physical stock against records.
- Administer staff timesheets and ensure accuracy before submission for payroll processing.
- Record clock-in and clock-out times for all hourly wage workers and maintain attendance registers.
- Assist with payroll support documentation and staff records as required.
- Maintain organised filing systems for financial, operational, and compliance documentation.
- Capture and maintain production, drying, and delivery records.
- Perform data entry and record keeping for stock, deliveries, and processing activities.
Requirements
- Matric / Grade 12 (essential).
- Diploma or Certificate in Office Administration, Bookkeeping, Accounting, or equivalent (advantageous).
Qualifications
None mentioned.
Salary & Benefits
Not specified.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Mbombela
Mbombela, being a major city in Mpumalanga Province, South Africa, boasts a thriving administrative and clerical sector. This field is often driven by the demand for efficient office management, customer service, and data processing within various industries. Typically, this type of role requires attention to detail, strong communication skills, and ability to multitask.
When it comes to salary expectations, very broad ranges can be discussed. Generally, admin clerical roles in Mbombela fall within a salary range of R200 000 to R400 000 per annum, depending on factors such as the individual’s level of experience, company size, and industry sector. These figures are subject to variation and may not reflect the actual salaries for specific job openings.
Typically, common skills required for admin clerical roles include proficiency in Microsoft Office Suite, experience with database management systems, strong communication and interpersonal skills, attention to detail, organisational abilities, and basic knowledge of accounting principles. Often, employers look for candidates who are proficient in at least two languages (English and Afrikaans being the most widely spoken).
This field is commonly found in various industries such as financial services sector, technology industry, manufacturing sector, and public administration. The demand for skilled administrative staff is high in these sectors, driven by the need for efficient service delivery.
Career development opportunities are available in this field, often through training and certification programs offered by employers or external institutions. Typically, experienced admin clerical staff can move into senior administrative roles, such as team leaders or departmental managers, with a salary range of R400 000 to R600 000 per annum. Others may opt for further education and training in related fields, such as business administration or human resources management.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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