Port Elizabeth: Bookkeeping posted by Signa Opportunity

Responsibilities

• Data Capturing: Accurately entering daily receipts and supplier invoices into the accounting system.
• Basic Reconciliations: Assisting with simple bank and petty cash reconciliations to match records.
• Document Management: Organizing, scanning, and filing job cards, invoices, and vehicle service histories.
• Front-Desk Support: Answering phones, greeting clients, and directing enquiries to the relevant workshop staff.
• Appointment Scheduling: Logging vehicle bookings into the calendar and confirming times with customers.
• Invoicing Assistance: Generating basic customer invoices based on completed workshop job cards.
• Office Housekeeping: Monitoring office supplies/stationery and ensuring the reception area remains professional.
• Compliance Prep: Sorting and preparing folders for monthly VAT or SARS filing under supervision.

Focus more on broad responsibilities than specific tasks

• Financial Record Maintenance: Supporting the integrity of the business accounts by ensuring all financial data captured accurately and timely.
• Administrative Flow Management: Coordinating office processes to ensure smooth communication between the workshop, management, and clients.
• Customer Relationship Support: Acting as a professional first point of contact to enhance the brand’s reputation for service excellence.
• Operational Documentation: Managing the lifecycle of business records, from initial customer inquiry to final archived service history.

Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Digital Proficiency: Competency in the Microsoft Office Suite, specifically the ability to use Excel for basic data entry and Outlook for professional email correspondence.
• Numerical Accuracy: A high level of attention to detail with a typing speed of at least 30 words per minute to handle data capturing efficiently.
• Communication Skills: Strong verbal and written English proficiency to effectively communicate with customers and suppliers.
• Organizational Ability: The capacity to manage a minimum of 10–15 service bookings daily while maintaining an orderly filing system.
• Technical Aptitude: A willingness to learn cloud-based accounting software like Xerox or QuickBooks and workshop management portals.
• Professional Conduct: A commitment to punctuality and the ability to maintain 100% confidentiality regarding sensitive client and financial data.
• Problem Solving: The ability to follow multi-step instructions accurately and identify discrepancies in basic documentation.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.