Job Description
About the Role
A Luxury 5* Game Lodge in Sabi Sand is seeking an experienced Inventory Controller to manage and maintain accurate end-to-end inventory processes across the property. The successful candidate will be responsible for ensuring integrity over stock movement, consumption, valuation, wastage, variances, internal controls, and month-end reporting.
Key Responsibilities
- Oversee all daily stock movements across all departments
- Ensure full SOP compliance at all times
- Verify all transactions captured by the Inventory Administrator, including:
- Purchase Orders
- GRNs
- Transfers (Internal & External)
- Wastage /Write Off
- Credit
- Issues / Consumption
- Master Data Updates
- Reject and correct inaccuracies before daily cut-off
- Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards
- Reconcile POS sales vs inventory depletion for:
- Bar (Minibar, Game Drive & Sales)
- Gallery & Creative Lab Retail
- Spa Retail
- Validate recipe-linked items for correct depletion (cocktails, pouring)
- Investigate all consumption discrepancies same-day
- Enforce “no replenishment without reconciliation” per SOP
- Verify all transfers include:
- Correct documentation
- Signatures
- Matched values
- Ensure all departmental issues are supported by usage sheets
- Validate all wastage entries and ensure proper authorisation
- Confirm supplier credits are correctly raised and reconciled
- Validate purchasing requests against:
- Department budgets
- Approved PAR levels
- Min/Max or ROP settings
- Confirm all POs use correct item codes, UOM, supplier, price, and delivery details
- Notify Group Inventory Manager of unusual changes or irregularities
- Oversight of:
- GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
- FIFO rotation & expiry control
- Chemical segregation & OE protection
- Storeroom access control & key registers
- Weekly storeroom housekeeping & safety audits
- Lead mid-month and month-end counts
- Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning)
- Investigate variances using movement logs, POS data, GRNs, and usage patterns
- Ensure all variances are fully explained and approved
- Manage Month End Process for all inventory locations in co-operation with all HOD’s
- Compile month-end reporting pack including:
- Opening & closing balances
- Purchases
- Issues & transfers
- Wastage
- Sales vs consumption summaries
- Variance reports
- Count sheets
- Compile an Inventory Workbook
- Obtain final sign-off from Finance & the Group Inventory Manager
- Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
- Submit item creation/change requests via approved workflow
- Ensure selling prices comply with margin policy
Requirements
- Grade 12
- Formal qualification
- At least 2–4 years’ experience in hospitality inventory or multi-department stock management
- Strong analytical and numerical ability
- Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
- Ability to supervise and direct Storeman & Administrator functions
- Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)
- High accuracy and disciplined follow-through
- Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management
Qualifications
- Formal education/certifications. If NONE mentioned, SKIP this entire section.
Salary & Benefits
- ONLY if mentioned in original with actual numbers. If not mentioned, SKIP this entire section.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Accounting / Finance Jobs in ZA
In the South African job market, Accounting and Finance positions are in high demand across various industries. Typically, these roles require a strong foundation in financial management, planning, and analysis. Generally, professionals with expertise in accounting and finance are sought after to support businesses in making informed decisions.
When it comes to salary expectations for Accounting and Finance roles in South Africa, it’s common for entry-level positions to start within the R300 000 – R500 000 per annum bracket. As one gains experience, salaries can increase to R800 000 – R1 200 000 or more, depending on factors such as company size, industry sector, and individual performance. However, it’s essential to note that these are broad ranges and actual salaries may vary significantly.
Common skills required for Accounting and Finance roles in South Africa include proficiency in financial software (e.g., Xero, Sage), strong analytical and problem-solving skills, attention to detail, excellent communication and interpersonal skills, and the ability to interpret financial data. Typically, candidates with a degree in Accounting or a related field are preferred, although experience and certifications can also be valuable.
The accounting and finance industry is diverse and can be found across various sectors, including financial services, technology, manufacturing, and more. In general, companies in these industries require professionals who can provide expertise on financial planning, budgeting, and forecasting. Often, these roles involve working closely with management to develop and implement financial strategies.
For those interested in pursuing a career in Accounting or Finance, there are several career progression paths available. Typically, entry-level positions lead to senior finance or accounting roles, such as financial controller or accountant manager. With experience and further education, professionals can move into leadership positions, including chief financial officer (CFO) or equivalent.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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