Centurion: Executive Personal Assistant posted by Creative Leadership Solutions

About the Role

We are seeking an experienced and highly skilled Centurion: Executive Personal Assistant to join our team at Creative Leadership Solutions. The ideal candidate will be a seasoned professional with a proven track record of managing complex executive calendars, coordinating international travel arrangements, and handling confidential information with discretion.

Key Responsibilities

• Manage and coordinate the Executive’s complex calendar, including scheduling meetings, resolving conflicts, and prioritising engagements.
• Screen and manage incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
• Act as the primary point of contact for internal and external stakeholders, handling queries professionally.
• Prepare high-quality presentations, reports, meeting minutes, agendas, and other documentation.
• Maintain and manage the Executive’s contact database.
• Review, research, and consolidate information to support decision-making.
• Anticipate the Executive’s needs and proactively manage tasks to optimise time and efficiency.
• Provide support with personal matters, including events and family-related arrangements where required.
• Remain responsive outside of standard business hours when necessary.

Requirements

• Minimum education: National Senior Certificate
• Minimum applicable experience (years): 10+
• Required nature of experience:
• Proven experience managing complex executive calendars and scheduling across multiple stakeholders.
• Experience coordinating local and international travel arrangements.
• Exposure to preparing high-level reports, presentations, and board documentation.
• Experience handling confidential and sensitive information with discretion.
• Demonstrated ability to work in a fast-paced, high-pressure environment with shifting priorities.

Skills and Knowledge

• Advanced proficiency in MS Office (Advanced Excel and Advanced PowerPoint)
• Excellent verbal and written communication skills
• Strong organisational and time management skills with the ability to prioritise effectively
• High level of attention to detail, accuracy, problem-solving skills, and initiative

Other

• Language proficiency: English (German advantageous)
• Professional interpersonal skills with the ability to engage stakeholders at all levels
• Flexibility and responsiveness, including availability outside standard business hours when required
• Ability to maintain confidentiality and exercise sound judgment