South Africa: Inventory Controller (5* Game Lodge) – Sabi Sand posted by Phoenix Recruitment

About the Role

Luxury 5* Game Lodge based in Sabi Sand is seeking an experienced Inventory Controller to manage and maintain accurate end-to-end inventory processes across the property. The successful candidate will ensure integrity over stock movement, consumption, valuation, wastage, variances, internal controls, and month-end reporting.

Key Responsibilities

• Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including Purchase Orders, GRNs, Transfers (Internal & External), Wastage /Write Off, Credit, Issues / Consumption, Master Data Updates, Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Reconcile POS sales vs inventory depletion for: Bar (Minibar, Game Drive & Sales), Gallery & Creative Lab Retail, Spa Retail.
• Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day.
• Enforce “no replenishment without reconciliation” per SOP.
• Verify all transfers include: Correct documentation, Signatures, Matched values.
• Validate all wastage entries and ensure proper authorisation.
• Confirm supplier credits are correctly raised and reconciled.
• Validate purchasing requests against Department budgets, Approved PAR levels, Min/Max or ROP settings.
• Notify Group Inventory Manager of unusual changes or irregularities.
• Oversight of: GRN accuracy and 3-way matching (PO → Delivery Note → Invoice), FIFO rotation & expiry control, Chemical segregation & OE protection, Storeroom access control & key registers, Weekly storeroom housekeeping & safety audits.
• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Ensure all variances are fully explained and approved.
• Manage Month End Process for all inventory locations in co-operation with all HOD’s.
• Compile month-end reporting pack including: Opening & closing balances, Purchases, Issues & transfers, Wastage, Sales vs consumption summaries, Variance reports, Count sheets.
• Obtain final sign-off from Finance & the Group Inventory Manager.

Requirements

Grade 12

Formal qualification

Qualifications

No qualifications mentioned in original job description.