Bellville: Conveyancing Secretary

A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Permanent SECTOR : Legal Administration BASIC SALARY : R25 000 R30 000 Benefits START DATE : A.S.A.P / Immediate REQUIREMENTS: Matric / Grade 12 minimum; tertiary qualifications in Legal Studies, Paralegal Studies, or Office Administration preferred. Minimum of 5 years experience in Transfers within a conveyancing law firm. Ability to work on a transfer file from inception to conclusion. Familiarity with Deeds Office processes, transfer procedures, and mortgage bonds. Knowledge of Property Law, Companies Act, and FICA compliance. Strong proficiency in LexisConvey, E4, SARS, and SearchWorks. Proficiency in MS Office, email correspondence, and other legal software. Excellent communication skills, both verbal and written. High degree of accuracy and strong attention to detail. Strong organizational and time management skills. Ability to work under pressure and meet deadlines. Professional, trustworthy, and able to maintain confidentiality at all times. DUTIES: Document Preparation & Administration: Draft, format, and proofread transfer documents, mortgage bonds, cancellation deeds, and related contracts. Prepare Power of Attorney forms, Deeds Office documents, and supporting affidavits. Lodge documentation with the Deeds Office and follow up on registrations. Maintain accurate and up-to-date filing systems for all conveyancing files. Client & Stakeholder Liaison: Communicate with clients, estate agents, financial institutions, and municipal offices regarding transfers and bonds. Provide regular updates to clients on the status of their property transfers. Obtain and verify required certificates, including rates, taxes, clearance certificates, and compliance documents. Ensure all files comply with FICA regulations, property laws, and Deeds Office requirements. Verify identity documents, marriage certificates, and company resolutions. Monitor and update files for deadlines, bond registrations, and transfer fees. Support to Conveyancer: Assist the conveyancer with research, document signing, and file management. Prepare internal reports and checklists to track file progress. Coordinate bond registration, cancellation, and payouts.