Cape Town: Assistant Company Secretary posted by Rory Mackie & Associates

About the Role

Our client, an independent global asset manager with R3.08 trillion in assets under management, is seeking a Senior Assistant Company Secretary to join their Company Secretarial team. The successful candidate will be responsible for providing expert advice on corporate governance best practices, ensuring compliance with corporate governance regulations, statutory obligations, and best practices. They will also support the refinement of the company’s global governance framework and provide legal guidance on commercial and corporate transactions.

Key Responsibilities

• Provide expert advice on corporate governance best practices, directors duties, and regulatory compliance
• Ensure compliance with the South African Companies Act, King IV principles, and other relevant governance frameworks
• Develop, implement, and oversee corporate governance policies, processes, and compliance frameworks
• Monitor and assess regulatory updates, advising senior leadership on governance-related legislative changes
• Advise on and support the refinement of the company’s global governance framework
• Take responsibility for a portfolio of committee and/or board meetings, including their administration
• Manage a range of day-to-day support functions, working closely with team members to maintain an efficient and professional company secretariat function across the business
• Support and facilitate board and committee meetings, including agenda setting, board pack preparation, and minute-taking
• Ensure effective management of board resolutions, governance records, and compliance reporting
• Provide governance training and advisory support to subsidiary company board members, executives, and other stakeholders
• Assist in drafting, maintaining, and reviewing board and committee charters, governance manuals, and policies
• Advise on legal and compliance risks impacting the organisation’s governance and regulatory obligations
• Support contract negotiations and reviews to ensure compliance with regulatory and corporate requirements
• Assist with due diligence, risk mitigation strategies, and entity structuring from a governance perspective
• Provide legal guidance on commercial and corporate transactions, ensuring alignment with governance standards, where required
• Implement and oversee the automation of governance and compliance processes using technology tools
• Leverage board portal software (e.g. Diligent) and entity management platforms to improve efficiency
• Support digitalisation initiatives to enhance reporting, governance compliance tracking, and regulatory submissions
• Train internal teams on the adoption of technology-driven governance solutions
• Act as the primary point of contact for senior managers, Executive Directors, Non-Executive Directors, regulators, and governance stakeholders
• Engage with industry bodies, legal advisors, and corporate governance networks to stay abreast of best practices
• Support internal leadership with strategic governance and compliance decision-making

Requirements

• A law degree
• Experience using entity management platforms and board portals (e.g. Diligent, GEMS, or similar tools) is advantageous.
• Qualification as a company secretary
• Strong working knowledge of the South African Companies Act, King IV, and applicable governance legislation.
• Experience in statutory filings with CIPC and corporate compliance matters.
• Proven ability to advise senior leadership and boards on corporate governance and legal matters

Salary & Benefits

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