Cape Town: Assistant Company Secretary posted by Rory Mackie & Associates

About the Role

Our client, an independent global asset manager with R3.08 trillion in assets under management, is seeking a Senior Assistant Company Secretary to join their Company Secretarial team. The role requires exceptional organisational skills, a keen eye for detail, and a robust understanding of legal and regulatory environments.

Key Responsibilities

• Provide expert advice on corporate governance best practices, directors duties, and regulatory compliance
• Ensure compliance with the South African Companies Act, King IV principles, and other relevant governance frameworks
• Develop, implement, and oversee corporate governance policies, processes, and compliance frameworks
• Monitor and assess regulatory updates, advising senior leadership on governance-related legislative changes
• Advise on and support the refinement of the companys global governance framework
• Take responsibility for a portfolio of committee and/or board meetings, including their administration
• Manage a range of day-to-day support functions, working closely with team members to maintain an efficient and professional company secretariat function across the business
• Support and facilitate board and committee meetings, including agenda setting, board pack preparation, and minute-taking
• Ensure effective management of board resolutions, governance records, and compliance reporting
• Provide governance training and advisory support to subsidiary company board members, executives, and other stakeholders
• Assist in drafting, maintaining, and reviewing board and committee charters, governance manuals, and policies
• Advise on legal and compliance risks impacting the organisations governance and regulatory obligations
• Support contract negotiations and reviews to ensure compliance with regulatory and corporate requirements
• Assist with due diligence, risk mitigation strategies, and entity structuring from a governance perspective
• Provide legal guidance on commercial and corporate transactions, ensuring alignment with governance standards, where required
• Implement and oversee the automation of governance and compliance processes using technology tools
• Leverage board portal software (e.g. Diligent) and entity management platforms to improve efficiency
• Support digitalisation initiatives to enhance reporting, governance compliance tracking, and regulatory submissions
• Train internal teams on the adoption of technology-driven governance solutions
• Act as the primary point of contact for senior managers, Executive Directors, Non-Executive Directors, regulators, and governance stakeholders
• Engage with industry bodies, legal advisors, and corporate governance networks to stay abreast of best practices
• Support internal leadership with strategic governance and compliance decision-making

Requirements

• A law degree
• Experience using entity management platforms and board portals (e.g. Diligent, GEMS, or similar tools) is advantageous.
• Qualification as a company secretary
• Strong working knowledge of the South African Companies Act, King IV, and applicable governance legislation.
• Experience in statutory filings with CIPC and corporate compliance matters.
• Proven ability to advise senior leadership and boards on corporate governance and legal matters

Salary & Benefits

Salary information not available.

Skills and Attributes

• The ability to build and maintain meaningful relationships
• The ability to approach and own and continuously look for opportunities to develop
• A strong belief in doing the right thing
• Driven by results
• Ability to recognise and embrace change
• A client focused and collaborative approach
• A curiosity about technology and its potential to drive innovation
• High conviction and be comfortable sharing opinions