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Cape Town City Centre: Restaurant Administrator / Bookkeeper

Cape Town City Centre: Restaurant Administrator / Bookkeeper

Posted on 2025-07-10 00:00:00

Employer Unspecified
Category Admin / clerical / secretarial
Location Cape Town Region  / Cape Town City Centre

Job Summary

Duties: Administrative Duties: Manage daily administrative operations including communication, filing, scheduling, and documentation Maintain accurate staff records, rosters, attendance logs, and HR onboarding documents Coordinate supplier communications, delivery tracking, and event logistics Ensure all licensing, health and safety, and compliance documentation is up to date Oversee procurement and maintain stock control logs for office and venue supplies Accounting & Financial Duties: Prepare and reconcile daily cash ups and revenue reports from POS systems Maintain accurate financial records including sales summaries, petty cash, and supplier invoices Process supplier payments and employee reimbursements as per approval protocols Assist in payroll preparation by collating timesheets, leave records, and wage calculations Reconcile bank transactions and assist with monthly financial reporting to management Monitor and report on budget variances, cost of goods sold (COGS), and wastage trends Liaise with external accountants and auditors as required Ensure compliance with relevant financial regulations and internal controls Back-of-House (BOH) Operations: Assist with weekly/monthly stocktakes of food, beverage, and consumables Oversee deliveries and ensure correct quantities and quality are received and recorded Maintain inventory logs and assist with reordering of critical BOH items Support operational departments during high-volume periods (e.g., function prep, packing lists) Help ensure BOH cleanliness, organization, and compliance with food safety standards Requirements: Grade 12 Prior experience in hospitality administration with basic accounting/bookkeeping duties Knowledge of accounting software (e.g., Xero, MYOB, QuickBooks) and POS/reporting systems Strong MS Excel skills and familiarity with financial reporting tools Excellent attention to detail and ability to work independently Strong interpersonal and communication skills, both verbal and written Understanding of inventory and cost control principles in a hospitality context Experience with payroll preparation and supplier invoicing is advantageous High level of discretion and professionalism with sensitive financial information

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