Cape Town: Portfolio Administrator – Real Estate Industry posted by Hire Resolve

February 15, 2026 Jobs in Cape Peninsula

Hire Resolve

Western Cape

Other Administration/PA/Secretary

Job Description

About the Role

Hire Resolve’s client is seeking a highly organized and detail-oriented individual to join their team as a Portfolio Administrator in the Western Cape region. The ideal candidate will have previous experience in property management or real estate investment and possess excellent analytical and communication skills.

Key Responsibilities

Obtaining monthly levy and rates accounts from municipalities and property managers
Drafting of lease documentation
Loading of tenants, owners, properties, etc. on PayProp
Invoicing water accounts on PayProp and/or any other additional fees payable by tenants
Creating payments on PayProp for maintenance, levies, rates, and/or any other fees payable
Filing
Debit Orders
Updating rental agents on lease expiration, notices to vacate, and new tenants taking occupation
Sending Welcome Letters to new tenants
Sending Vacating Checklist to tenants leaving
Phoning tenants for non-payment and reporting back to investors
Letters of demand and notices to vacate
Evictions liaison between attorney and investor
Mail shots to tenants (notices from property managers)
Registration of cell-to-gate with the property managers
Lease period extension and negotiations applicable
Investors monthly reconciliations
Liaising with clients
Rental assist recons and payments
MooiRivier (Tenrisk), Xpello and Rent Guaranteed claims and record keeping
Deposit Refunds
Reconciling Payments
Updating agent’s stock list daily
Attending AGMs on behalf of investors
Warning letters
Hand-in-hand work with the maintenance department
Ad hoc duties if required

Requirements

Bachelor’s degree in Real Estate, Finance, Business Administration, or a related field
At least 2 years of experience in a similar position
Experience with rentals
Experience with PayProp
Great administrative skills
Excellent communication skills and telephone etiquette
Strong proficiency in Microsoft Excel and property management software
Ability to work effectively in a fast-paced, team-oriented environment
Knowledge of local property laws and regulations

View Job Cape Town: Procurement Supervisor posted by Hire Resolve

Qualifications

(No qualifications mentioned in the original job description)

Salary & Benefits

The employer is offering a highly competitive salary for this role based on experience.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Other Administration/PA/Secretary Jobs in Western Cape

In the Western Cape, Other Administration, PA, and Secretary positions are in high demand across various industries. Typically, these roles involve providing administrative support to professionals and executives, managing day-to-day operations, and maintaining accurate records. Generally, this field is considered a vital component of any organization, ensuring seamless day-to-day functioning.

Salaries for Other Administration, PA, and Secretary roles can vary greatly depending on factors like experience, company size, and industry sector. Broadly speaking, salaries typically fall within the range of R400 000 to R800 000 per annum, with a common band being between R500 000 and R600 000. However, it’s essential to note that these figures are approximate and can fluctuate based on individual circumstances.

Common skills for this type of role include administrative software proficiency (e.g., Microsoft Office), excellent communication and interpersonal skills, organisational and time management abilities, and the capacity to maintain confidentiality. Other valuable skills include data entry, record-keeping, and basic bookkeeping.

Many industries in Western Cape employ these roles, particularly in sectors like financial services, technology, manufacturing, and healthcare. In the financial services sector, for example, you may find administrative assistants supporting senior executives or managing client records. Similarly, in the technology industry, PA’s are often responsible for coordinating meetings, scheduling appointments, and preparing materials for presentations.

View Job Midrand: Senior Accountant CA(SA) posted by Hire Resolve

Career development opportunities for those in Other Administration, PA, and Secretary roles can vary depending on individual interests and goals. Typically, experience can lead to progression into more senior administrative positions or even specialist roles like office manager or operations coordinator. Some may choose to pursue further education or training to advance their skills or transition into related fields.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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