| Date | 2024-11-09 |
|---|---|
| Job Title | Project Coordinator – (Contract) |
| Employer | PM Connection More Information |
| Salary | 0 |
| Category | Insurance And Investments |
| Location |
Western Cape / Cape Town |
Job Summary
Financial Administration:
- Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting
- Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before month-end closure.
- Manage account payments for various vendors.
- Create and manage Purchase Orders for all contractors on the programme.
- Resolve budget queries and report to Programme Manager.
Project Coordination/Support:
- Support to programme manager and project team including managing PM diary and assisting with queries from large project team
- Project maintenance and updates on PPO and SharePoint and logging of issues, dependencies & risks for reporting and managing purposes on PPO
- Run stand-up meetings and communicate & follow up on actions and provide regular feedback to Manager e.g. daily stand-ups, Kanban Boards or Planner updates etc.
- Manage a small work stream within the Programme and report on progress to workstream leads, and Programme Manager
- Quality Minute-taking & distribution within 48 hours (2 days).
- Interpretation and update of Project Plans and progress updates on PPO, MS Project or Planner apps from the different project streams.
- Accurate reporting according to standards (weekly dashboard & monthly progress reports).
- Maintain Programme data on PPO and SharePoint.
- Update of demand/supply for the programme on PPO
- Hardware/Software orders on SRS system = 5 working day SLA.
- Coordinate issues, dependencies & risks across sub-projects.
- Formalise Change Management process.
- Ensure proper project completion according to administrative guidelines.
- Update PSAMC document and follow up on deliverables.
- Hardware/Software orders on SRS system = 5 working day SLA.
- Coordinates project progress reporting using project management methodology.
- Monitoring project implementation dates and follow-up with stakeholders
- Arrange meetings, venues, catering, equipment set up & removal (mostly virtual)
- Diary management: schedule & acceptance of meetings & project specific mail administration.
- Keep birthday, telephone or any other registers updated as required by the project.
- Create positive influence on morale of project team
Implementation:
- Ensures the procurement of services for the project
- Coordinates the workload of the resources
- Ensure the deliverables are tracked and that progress is reported
- Facilitates the development of project plans
- Facilitates the operations of the various Steering Committees
Governance:
- Follow PMO processes
- Coordinate execution of the Programme in accordance with the methodology, governance & standards.
- Completion of templates within guidelines.
- Follow/use standards/processes/templates/filing/archiving guidelines as indicated on SharePoint
Behavioural Competencies:
- Collaboration: Unlocking Winning As One spirit by focusing on a better outcome for all, achieved through partnership and an open-minded approach to everything
- Care: Serving with empathy and consideration, knowing that everything the unit does leave a lasting impact and legacy
- Innovation: Always striving for continuous improvement to create value for stakeholders, society, and world
- Integrity: Unwavering in the pursuit to do the right thing, resolute in commitment to what`s good for all the stakeholders
Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.
Project Coordinator – (Contract) position available in Western Cape, Cape Town. This job position was posted by PM Connection. The job has been posted as a premium ad on 2024-11-09 at 13:11:02 in the Insurance And Investments category
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