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Cape Town: Receptionist & Office Coordinator posted by O’Brien Recruitment

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Job Description

Are you a people-person with excellent communication skills and a professional, welcoming demeanour? Do you enjoy keeping things organised while making sure the office runs smoothly? If so, wed love to have you on our team!

As our Receptionist & Office Coordinator, youll be the first point of contact for clients, visitors, and candidates, while also supporting the wider team with office management, facilities oversight, and event coordination. Youll play a vital role in ensuring our workplace is efficient, professional, and inviting.

Key Responsibilities
* Greet and assist clients, visitors, and candidates with warmth and professionalism
* Answer, screen, and direct calls efficiently via the switchboard
* Manage email enquiries and maintain clear, organised communication
* Schedule and coordinate appointments, interviews, meetings, and company events
* Keep the reception and office areas tidy, presentable, and well-stocked
* Handle mail, deliveries, and courier management
* Oversee office supplies, catering, and facilities maintenance requests
* Assist with onboarding logistics and candidate documentation when required

What Were Looking For
* Matric
* Previous receptionist or administrative experience (office management exposure is a plus)
* Excellent communication and customer service skills
* Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Gmail
* Strong multitasking skills and ability to work efficiently under pressure
* Highly organised with great attention to detail
* A proactive team player who can also work independently

Why Join Us?
This is your chance to be the friendly face of our office while also taking on exciting responsibilities that keep everything running seamlessly. If you love connecting with people and enjoy creating order behind the scenes, this role is perfect for you.

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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Human Resource Jobs in Western Cape

The Human Resource (HR) field in the Western Cape, South Africa is generally a growing industry, with a high demand for professionals who can manage and develop talent within organisations. Typically, HR roles are found in various sectors, including technology, financial services, manufacturing, and healthcare.

In terms of salary expectations, it’s common to find HR professionals earning between R500 000 to R1 million per annum, although this range can vary greatly depending on factors such as experience, company size, industry sector, and specific job requirements. For instance, senior HR managers or those in corporate roles may earn at the higher end of this spectrum, while entry-level HR assistants may start around the lower end.

Common skills for HR professionals include strong communication and interpersonal skills, ability to build relationships with employees and management, knowledge of employment laws and labour regulations, proficiency in HR software such as SAP or Workday, analytical and problem-solving skills, and a solid understanding of organisational development principles. Other relevant skills often include project management, conflict resolution, coaching and training, and data analysis.

The Western Cape is home to various industries that commonly employ HR professionals, including the technology industry, where companies like Google and Microsoft have a significant presence. Financial services sector companies, such as banks and insurance providers, also require skilled HR staff to manage employee relations and talent development. Additionally, manufacturing sector companies, particularly in the automotive or pharmaceutical industries, often need HR specialists to oversee labour practices and ensure compliance with regulations.

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Career progression for HR professionals is generally positive, with opportunities for growth into senior roles such as director of human resources or organisational development manager. Many HR practitioners also pursue advanced degrees, such as a Master’s in Business Administration (MBA) or a Postgraduate Diploma in Human Resources Management, to further develop their skills and advance their careers.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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