Eastern Cape: Junior Procurement Clerk posted by Staff Solutions

• Ordering and processing of documentation of stock purchases.
• Issuing of stock and processing of journals.
• Monthly stock counts and variance analysis.
• Tracking of obsolete items, reorder quantities and optimal stock items and quantities.
• Managing of gas stock, including monthly cylinder reconciliation.
• Adding new stock items if required.

 
Procurement:

• Placing of orders with suppliers.
• Following up on both outstanding orders and documentation required.
• Converting orders to purchase notes.
• Updating daily outstanding orders list.
• Receiving of items as per protocols.
• Management of purchases returns to suppliers.
• Following up on material certificates as required.
• Ongoing liaison with relevant parties regarding any delays in receipt of orders.
• Preparation and authorization of EFT payments for suppliers as required.

 
Ad hoc Duties:

• Managing driver’s daily schedule.
• Reconciliation of outstanding items for larger suppliers if required.
• Ensuring supplier details are kept up to date.
• Other general administration duties if required (backup when other staff members are absent).
• Adhering to month-end calendar deadlines.

 
Minimum Requirements:

• Grade 12 / Matric.
• Tertiary qualification advantageous, but not essential.
• At least 2 years’ work experience in an admin-orientated position.
• Experience in a similar role and environment beneficial, but not essential (training will be provided).
• Computer literacy essential – Excel, Word and Email.
• Code B driver’s license advantageous, but not essential.

• Strong communication skills in English (verbal and written), with the ability to communicate with management, supervisors, staff and suppliers.
• Willingness to learn and work with a dynamic team in a fast-paced environment.
• Accurate, methodical, and analytical.
• Must be able to work independently and as part of a team.
• Ability to multi-task and apply problem solving skills.